Minutes

Corrected and Approved
SCLA Minutes
Friday, June 13, 2008
SCLS Blue Room

IN ATTENDANCE:
Karen Baudouin, Susan Sloan, Michael Aloi, Brian Adams, Celia Vollmer, Candace Reeder, Janet O'Hare, Susan Gottesman, Joanne Genovese, Rona Dressler, Min Liu, Laurie Pastore

CALL TO ORDER:
Susan Sloan called the meeting to order at 10:02 a.m. The March and April 2008 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Rona Dressler seconded the motion. None were opposed.

TREASURER'S REPORT:
Rona Dressler proposed motion to accept treasurer's report. Janet O'Hare seconded the motion.
Bills to be paid in June 2008 were presented:

Sue Sloan	$6.74	Hospitality for SCLA meeting
Louden's Minuteman Press	$172.00	Scholarship raffle ticket books
Patchogue-Medford Lib.	$83.16	Postage for Summer 2008 SCLA newsletter
Karen Baudouin	$515.00	Reimbursement for Mets Tickets for 9/13/08 game (Scholarship Fund)
Joanne Genovese	$112.95	Envelopes/Postage for ELSA mailing
LILRC	$1000.00	$500 for LILRC Annual Meeting Program; $500 for Archives Week Program

Brian Adams moved to pay the bills. Karen Baudouin seconded the motion. None were opposed. LILRC asked for $500 for their October 2008 conference. Celia Vollmer proposed the motion and Brian Adams seconded it. There was some discussion about interest rates and looking into other financial options.

PRESIDENT'S REPORT:
Karen Baudouin reported that the bottle openers were a big hit at the LILC. There are 300 left for other events. Karen spoke at the Lunch and Learn Grow Your Career session at the Conference and attended the Marketing program offered by SCLS, which could be applicable to SCLA. Mets tickets were purchased after getting email approval.

DIVISION REPORTS:
DASL: The library session co-sponsored by DASL and the academic division of NCLA was a success. Author and journalism professor John Hanc delivered a lively and informative talk based on his research for Jones Beach: An Illustrated History. He stayed behind to sign books even as the staff was breaking down the room. On a side note, we did notice two waves of people into the talk- about 10-15 were there for the start and another 20-30 arrived fifteen minutes in. The DASL membership survey conducted through the online site Survey Monkey is now closed. We received 44 responses from 126 emails and the results are now being tabulated.

RASD: Reported by Brian Adams. RASD met on June 3 at the Longwood Public Library. Brian reported that SCLA discussed having a summer barbecue as a fundraiser. He sent them the names of some caterers who could be hired to do the barbecue. Jackie Narkiewicz will chair this event. Megan distributed copies of the final Treasurer's report for May and the Estimated Treasurer's report for June.

CARE: Linda Knel reported that printed copies of the Retirement Resources Directory went out to each Suffolk library. Thanks to Rona Dressler, it is also available online at the RASD homepage. The committee will be updating the information at their meetings. CARE is sponsoring a trip to the One-Stop Career Center in Patchogue on June 19. There is space available. Next meeting is September 18 at Islip Library.

ELECTRONIC RESOURCES: Gary was not present but e-mailed this report to Brian after the meeting: They met on April 24 at Comsewogue. The topic was vendor promotional materials, featuring discussions of the materials available from Grolier, CredoReference, Facts on File, ProQuest, EBSCOHost, WilsonWeb, Grove, and Rosen. They will meet on Wednesday October 8 (note date change) at SCLS and the topic will be "Local Digital Resources," with presentations about the Suffolk Historic Newspapers project, LILRC Long Island Memories, and the Community Resource Database of Long Island.

HEALTH CONCERNS: Rona has a second speaker for the program on pain management: Anne Miglio, Nurse Practitioner for Pain Management at Southside Hospital. The workshop is October 22, 2008.

HISTORIAN: No report.

L.I. HISTORY: Mary Ann Koferl reported on the committee's trip to the William Floyd Manor. Twenty-one persons attended. It went very well. September 18 is the next meeting at Cutchogue for a discussion and demonstration of bookbinding followed by a roundtable discussion of current issues.

LONG ISLAND READS: O'Connor reported: They met on May 21 for the wrap-up of this year's activities and to start planning for 2009. They were pleased with a turnout of about 200 persons at the author event. The committee compiled its first list of books under consideration for 2009: Alice Hoffman, Alice McDermott, Candace Millard, Carol Goodman, Claire Messud, Doris Kearns Goodwin and Meg Wolitzer. They have committed to choosing a woman this year. Long Island Reads is looking into moving the venue from Nassau County to possibly the Brentwood Public Library. They will meet again on July 15, at the West Islip library.

MEDIA: Don Becker is finishing his one-man survey of the ILL policies for media at Suffolk libraries. The media librarians will meet on June 20 at Connetquot.

MEMBERSHIP: Brian reported 251 members.

MULTICULTURAL SERVICES: Report from Mary via e-mail: The committee met on May 6th at Brentwood. Vanessa Basso Rodriguez, an immigration counselor from Catholic Charities spoke about the agency's programs and services. The next meeting is July 8 to discuss the upcoming Cultural Awareness Program. Mary had asked the board if RASD would be willing to fund a $500 fee for a speaker they are anxious to have at their September 24th meeting. At Brian's request, SCLA has agreed to fund $250. The RASD board approved the payment of $250. The speaker, Ingrid Betancourt, a New Jersey librarian, is a widely-respected authority on multi-cultural issues.

OARS: Cindy reported that their speaker at the conference, George Roach, was well-received. He is the elder law attorney for Suffolk County Legal Aid. OARS will meet again on June 11 at North Shore Library.

PROGRAMS: Congratulations all around to Rose Marut, Jo-Ann Carhart and Tracey Firestone for a very successful program at the library conference. There were about 120 in attendance. Tracey and Rose will be meeting to go over evaluations. Rose will send Tracey a formal thank-you note. The Board agreed with Brian that Tracey did a wonderful job at the microphone. Rose asked that we begin thinking about a speaker/program for the 2009 conference.

READER'S ADVISORY: Grace reported that the committee discussed Travel Fiction at their May 22nd meeting at Brookhaven library. Their new wiki has been proofread and is ready to go live as soon as the old website can be archived. Their new genre is Inspirational Fiction. They'll meet at Brentwood on September 25.

RAMBLINGS: Rona would like to get the next issue published before our annual meeting in October. The deadline for articles is the end of August.

WEB PAGE: Please remember to keep Rona up-to-date on your committee's meeting dates. She noted that SCLA is thinking about a calendar of all the divisions meetings. It would be Nirvana!

MEMBER-AT-LARGE: Karen will be working this month on getting donations for our raffles at the dinner in September. She will send out a "save the date" card in late July. In August, the invitations and flyers for the dinner will go out. Next meeting is September 9, 2009 at East Islip.

CATS: Reported by Susan Sloan. Susan Ketcham sent the following email: Our conference program was a huge success... standing room only. I would once again like to thank Past President Tom Cohn of Huntington Public Library for coordinating our Long Island Library Conference program this year, Cynthia Guzzo for providing the scrumptious basket of chocolate that we raffled off, Dana Mottola of Sachem Public Library who serves as our Publicity Chair and creates all our great flyers. Wendy Reeve of Cutchogue-New Suffolk Free Library created a CATS tag cloud. [A tag cloud is a visual depiction of user-generated tags to describe the content of web sites or in this case, the SCLA CATS division] A tag cloud postcard was mailed out to all CATS members just prior to the conference. Since this is the time of year when non-renewing members are dropped from the membership list, we thought we'd take a moment to remind our members what we are all about. [See page 2 for example of our tag cloud] On June 20th we will have our Annual Library Tour. This year we will be heading out east to the North Fork. The first stop on our tour will be the Southold Free Library. We will head next to the newly renovated Cutchogue-New Suffolk Free Library. Following a break for lunch, we will finish up our day at the Mattituck-Laurel Library and hopefully a peek at "The New Tween Place." There's still time to sign up if you haven't already done so. A big thanks goes to Cynthia Guzzo of The Smithtown Library, for all the time and planning she has put into organizing and advertising for our Annual Library Tour.

SSD: Celia Vollmer reported. She attended the SCLA Executive Board Meeting at SCLS on April 18, 2008. The minutes were approved as corrected, and the treasurer's report was filed for audit. Each division received their quarterly dues checks. Celia mailed Anne Marie Hofmann our check in the system bag. Celia spoke with Kevin Verbesey about the discrepancies with the grading of the Library Clerk, Senior Library Clerk, and Principal Library Clerk exam and notification process. Test takers who received their grades received additional grades for exams they did not take. Celia received a grade of an 85 on a test and received a notification letter with a higher grade of a 90 the following day. Mr. Verbesey asked for copies of the letters. Celia only told SSD board members about the discrepancies, and Celia was sent several copies of the mistakes to Mr. Verbesey so he could show the S. C. Department of Civil Service the mistakes. The Department of Civil Service immediately sent a blanket letter to all test takers to disregard the Principal exam grades that were sent in error. Unfortunately this same letter was sent to members who did take the Principal exam. It confused many test takers, but it did show that S.C.D.C.S. admitted that they made a big mistake. Hopefully, they will learn from the mistake and take steps to rectify the problem. Celia spoke to Past Presidents of the SSD executive board and we decided that it would be inappropriate at the time to notify all SSD members who took the test of the discrepancy. We wanted Mr. Verbesey to have the opportunity to contact S.C.D.C.S. before they were inundated with phone calls.

The Summer SCLA Newsletter has been mailed. Celia submitted an article and picture of the attendees of the Annual Roundtable. It was a great success. Many members expressed thanks for allowing attendees to switch tables after the break. We should remember to have a separate ILL table for next year. We should also remember that we did not anticipate so many people to register late, or on-site. We need to order more food so that we do not have to go out during the event to purchase more. Thanks to everyone on the Board and staff members of West Islip Library who did such a wonderful job. I was so pleased to see so many custodians, and business office staff participate this year. Our numbers just keep growing and growing. Celia received a quarterly dues check for $526.00 from the SCLA treasurer. I sent it to Anne Marie Hofmann in the system bag along with a $5.00 check that was mailed to me for a non-member who attended the Annual Roundtable.

The LILC was an overwhelming success. Everyone on the board worked so had to make this a success, especially Marsha Greenspan. Carrie Mason-Draffens' workshop was the highest attended at the conference. Nassau County attendees asked if we would be able to let them register for our October Annual Luncheon. Members also mentioned that they were unable to ask questions about difficult co-workers because they were in the room. Celia would like to figure out a way for us to receive questions for the Annual Luncheon anonymously. Carrie could have the questions in advance and no one will feel uncomfortable. We could also hand out index cards at the event and leave a basket out for day of the event questions.

YASD: Candace Reeder reported. Our monthly meeting was held on June 12 at the Smithtown Public Library. The Teen Summer Reading Club theme for 2008 is "Metamorphosis @ Your Library" and most Suffolk County libraries will be using this theme. Brentwood has posted a video to YouTube promoting their SRC in both English and Spanish. All of our teen librarians are expecting record numbers in the summer programs (due to the economy). We discussed decorations, programs, and teen volunteer opportunities. We also viewed several other YouTube postings including a Half Hollow Hills video of a teen visiting her library and Patchogue's teen librarian, Brian Schwartz promoting upcoming young adult programs on a weekly basis. Barbara Moon discussed this year's Battle of the Books which includes 39 Suffolk County libraries. It will be held at Stony Brook University on August 16. For the last hour of the meeting we had a guest speaker, Sarah Beth Durst, author of the teen novels Into the Wild and Out of the Wild. She gave a presentation about writing a novel and the progression of the draft process.

COMMITTEE REPORTS:
ARCHIVES:Janet O'Hare reported that boxes have been moved upstairs and that there are lots of workmen around.

CONSTITUTION AND BY-LAWS: Susan Gottesman reported that last year we had discussed changing the bylaws for nominating, but we ought to go through all of the bylaws and make all changes at once.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA: Joanne Genovese reported. All the ELSA brochures and flyers have been distributed. Now we just wait and hope for a response! Our deadline this year is June 30.

FALL DINNER: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: No report.

LEGISLATIVE: Susan Sloan reported. Deb Cunningham sent the following email: The Committee met on April 18 at Farmingdale Public Library. We discussed our successful March Lobby Day and aftermath and shared communications to us from Michael Borges of NYLA and Kevin Verbesey of SCLS. Herb Biblo of LILRC was to attend the Library Lobby Day in Washington D.C. in May and had several appointments pending with legislators. He will report to us on that event at our next meeting. We are currently planning for the September, Nassau and Suffolk, Legislative Breakfasts. Next meeting is on Friday, June 20, 2008, 2:00 p.m. at Farmingdale Public Library.

LIST-SERV:No report.

LONG ISLAND LIBRARY CONFERENCE: Will email.

LONG RANGE PLANNING/PUBLIC RELATIONS: No report.

MEMBERSHIP: Susan Sloan reported. Regina McEneaney sent the following email: There are 653 members for 2008 as of 6/1/08. After May 10th, I moved the non-renewed members to the inactive list. If anyone did not get the SCLA Newsletter last week, it's because they haven't renewed for 2008.

NEWSLETTER: Jeri Cohen reported that the next deadline for Suffolk Libraries is August 1. Please include all information for September/October/November by August 1.

NOMINATING: Susan Sloan reported that the November 2008 election will have the following positions open: 2 Members at Large, Secretary, Vice President/President Elect.

SCHOLARSHIP: No report.

STATISTICAL SURVEY: No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE: Stephen Ingram continues to update the web page often.

LIAISONS:
CLASC: No report.

EASTERN SUFFOLK BOCES: No report.

LILRC: Mi Liu reported. Please check the LILRC website for all of their upcoming events.

LVA:No report.

NCLA: Rona Dressler reported. Will email.

PLDA: Laurie Pastore reported. There was some discussion about having a common vote day for libraries and a letter was sent to SCLS from PLDA proposing this idea. There will be a Golf Fundraiser for New Yorkers for Better Libraries on Thursday, September 25 at the Tall Grass Country Club.

SCLS: No report.

SLA: No report.

MEMBERS AT LARGE:
No report.

OLD BUSINESS: 25 Mets tickets have been purchased. Karen Baudouin paid for them and Angela Richards is holding them. Tickets are for the Mets vs. Atlanta Braves, Saturday, September 13, 3:55 p.m. Ticket cost was $20 each, but Karen made a motion that we sell them for $25. Rona Dressler seconded the motion. There was a motion made by Karen to purchase 25 more tickets if there is enough interest. Celia Vollmer seconded it.

Jackie Narkiewicz has had difficulty booking a picnic so late in the summer season and suggested that we plan for a 2009 picnic and start the planning process in the winter.

NEW BUSINESS:
Karen Baudouin made a motion to form a Civil Service Committee and Candace Reeder seconded it.

There will be no July 2008 meeting. The next meeting will be Friday, August 15.

The meeting was adjourned at 11:50 a.m. Motion to adjourn meeting was presented by Rona Dressler and seconded by Brian Adams.

Respectfully submitted,

Jacqueline M. Narkiewicz