Minutes

Corrected and Approved
SCLA Minutes
Friday, September 12, 2008
SCLS Blue Room

IN ATTENDANCE:
Karen Baudouin, Paula Bornstein, Diane Eidelman, Chris Kretz, Joanne Genovese, Susan Sloan, Michael Aloi, Brian Adams, Celia Vollmer, Candace Reeder, Susan Gottesman, Joanne Genovese, Rona Dressler, Laurie Pastore, Jackie Narkiewicz, Virginia Antonucci-Gibbons, Susan Ketcham, Brian Adams, Debbie Antolini, Kevin McCoy, Regina McEneaney, Neely McCahey, Diane Eidelman

CALL TO ORDER:
Susan Sloan called the meeting to order at 10:02 a.m. The August 2008 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Susan Ketcham seconded the motion. None were opposed.

TREASURER'S REPORT:
Celia Vollmer proposed motion to accept treasurer's report. Rona Dressler seconded the motion. Bills to be paid in September 2008 were presented:

Ingrid Betancourt	$250.00	Speaker's Fee / RASD Program on 9/24
Patchogue-Medford Library	$117.24	Postage for SCLA Newsletter
Patchogue-Medford Library	$201.35	Postage for SCLA Directory mailing
Wine Wise LLC	$75.00	Speaker's Fee - Louisa Hargrave / Legislative Breakfast
Northport-East Northport Library	$81.25	Flyers for Legislative Breakfast
Neely McCahey	$87.14	Postcards / Postage for Fall Dinner
SCLS	$1,907.00	Printing for SCLA Newsletter and SCLA Handbook

Regina McEneaney moved to pay the bills. Paula Bornstein seconded the motion. None were opposed.

PRESIDENT'S REPORT:
No report.

DIVISION REPORTS:
DASL: Chris Kretz reported. DASL is co-sponsoring with LILRC an event on October 3rd: Creating a Vision for Library Space Planning. It features Scott Bennett, Librarian Emeritus of Yale University, speaking on developing a library redesign. The talk will take place at Farmingdale State College. We are working on a speaker for our annual luncheon, which is scheduled for December 12th, to be held at Suffolk County Community College's Sayville Center with lunch at Cricket's on Main Street in Sayvillle. DASL has been planning to migrate its web page to a blog. In the next few weeks we will transition to a blog hosted at Wordpress.com. The feeling is that a blog will be an easier site to maintain, more flexible, and allow more participation from members.

RASD: Brian Adams reported.
CARE: Next meeting will be held at the Islip Public Library on Sept 18th. The committee will work on updating the Retirement Resources Directory.

Health Concerns: R. Dressler is compiling a bibliography for the annual meeting. One copy will be distributed free to each library, $5 per additional copy. Planning for the annual meeting is in the final stages.

Historian: D. Eidleman has resigned as committee chair. Search is underway to appoint a new chair, or to consider this a defunct committee.

Long Island History: M. Koferl reported via email that the next meeting of the LI History Committee will be on September 18th at the Cutchogue-New Suffolk Free Library. Topics of discussion will be the newly formed Long Island Forum Meetings, Historic Suffolk County Day at Walt Whitman's Home, sponsoring a program for the Long Island Library Conference in May 2009, and how to choose what Local History Collection to digitize first. Stephen Sanfilippo who is working on a Doctorate entitled "Whalemen's Song: Lyrics and Masculinites in the Sag Harbor Whalefishery" will give a sampling of some of the songs and poems he has found. After the meeting attendees can join Mariella Ostroski at her mother's studio for a discussion of the art of bookbinding.

Long Island Reads: D. Cunningham reported via email. The committee is currently contacting the two authors of the two top picks for next year's LI Reads selection.

Media: D. Becker reported via e-mail. At the last meeting on September 5th at Half Hollow Hills Community Library, the committee discussed a wide variety of media topics. Circulation stats in some libraries remain low for Playaways despite advertising them. Libraries that have blu-ray discs report that their circulation has been very high. Some libraries have purchased the Amazon Kindle but no library has circulated them to the public. Libraries that have retained their VHS collections have found that despite the popularity of DVDs, VHS tapes still circulate much more than expected. They are especially popular with seniors. The next committee meeting will be at Patchogue-Medford sometime in early January.

Membership: R. Cognato reports that RASD currently has 305 members. In May the membership was reported at 351. After the Library conference, the list is pared down to paid members. Unpaid members still on the list receive a final postcard and email reminder and then are removed. Methods to get members back into the fold were discussed. A list of those unpaid members taken off the rolls will be made.

Multicultural Services: Loretta Piscatella from Middle Country Public Library has offered to co-chair the committee. The Committee has updated the Conversation Group listings. They have a program on September 24th at SCLA. Speaker will be Ingrid Betancourt of the Newark Public Library.

OARS: C. Miller reported. The next meeting of the OARS Committee is on September 10th at Harborfields Public Library.

Programs: R. Marut reported. Rose met with Tracy from the Nassau RASD in June for a program wrap up and evaluation of the RASD program, "I Review" at this year's Long Island Library Conference. They reviewed the feedback from committee members as well as conference attendees. They discussed some ideas for future programs including marketing the library to baby-boomers, collection development and fundraising. Tracy and Rose will both seek suggestions for programs from other RASD board members and begin the process of planning for the 2009 LILC.

Reader's Advisory: G. O'Connor reported that the next meeting will be on September 25th at Deer Park Public Library. The topic for the meeting will be "Inspirational fiction." Wiki will be up soon.

Ramblings: R. Dressler reported. The latest edition of Ramblings is being labeled and sent out.

Web Page: R. Dressler reported. The link to the current RASD calendar will be removed and a link to the SCLA calendar will be used instead.

Member-at-large: K. Cognato was unable to attend the meeting. So far 37 people have signed up for the annual dinner. Vendor response has been good. Demco made a donation. There will be many prizes. The rehearsal dinner went well at Irish Coffee House. Copies of the speakers' books have been obtained and will be signed and sold for $10.

Old Business: Candidates for election. The RASD board has a vacancy for a Vice President, Secretary and Member-at-large. G. O'Connor accepted a nomination as the next Secretary. Ballots will be mailed out on Sept 17th. Ballots must be in by Oct 17th. Results will be announced at Annual Breakfast on October 22nd.

CATS: Susan Ketcham reported. The election committee will be sending out nomination flyers and if anyone here would like to join our team or knows of anyone who might be interested in doing so, we are looking to fill the following offices: Vice-President/President Elect, Secretary, Treasurer and 6 Members at Large. If you would like to know more about any of these positions, contact Ted Gutmann at Emma S. Clark Memorial Library.

Plans are underway for our May 2009 Long Island Library Conference Program. The topic has been chosen, and we are now working on guest speakers.

Upcoming events:
The Cataloging Roundtable (SCLS) will be held on Tuesday, October 14th at SCLS and is open to all who are interested.

Our Technical Services Open Forum is Thursday, October 30th @ Sachem Public Library. United States Ergonomics will be the guest speaker and they will teach everyone how to control ergonomic-related risk factors and show how to set up an ergonomically correct workstation. We will follow the presentation with time for technical services Q & A and "Show & Tell."

Stephen Abram, the 2008 President of SLA, will be our guest speaker at the annual meeting, on Wednesday, December 10th, at the Brentwood Public Library.

As I indicated last month, his usual fee is $1500 but he waived it because some Suffolk libraries are Dynix users. Ted Gutmann is our organizer and he back from Stephen Abram regarding his estimate for travel expenses. Here's what told Ted: "It's usually about $700.00 to fly to La Guardia and then one night's hotel (190?) plus two taxis in Toronto (about $90 for both ways)." So, it sounds like we're talking about $1,000 if he flies in to La Guardia. He doesn't include any expenses for travel from the hotel out to us, or going back after the meeting to La Guardia. If he flies into MacArthur (if it's even possible), we wouldn't have to worry about getting him to and from Queens, but the airfare will probably be more. Therefore, I would like to request funding from SCLA for up to but not exceeding $1500.00. CATS will of course be contributing to the cost of this program as well. Brian Adams proposed a motion for up to $1,500 to help cover the travel costs for Stephen Abram and Celia Vollmer seconded the motion.

SSD: Celia Vollmer reported. The Annual SSD Meeting and Luncheon will be at Brentwood Public Library on October 15. Guest speaker will be Carrie Mason-Draffen who will be discussing How to Deal With Difficult People.

Celia Vollmer asked for $250 from SCLA to help pay for the cost of Carrie Mason-Draffen. Rona Dressler proposed the motion and Susan Gottesman seconded it.

YASD: Candy Reeder reported. YASD met September 11 at the Mastics-Moriches-Shirley Community Library. Over 30 people were in attendance and we discussed the online summer reading programs. Librarians from Sachem, Huntington, Middle Country and Mastics talked about their experiences with online registration for SRC and programs. We also heard from several librarians about their most successful summer programs which included an Eclipse Prom party and a Fear Factor contest.

Barbara Moon reported on the summer's Battle of the Books at Stony Brook. This year's winners were from Patchogue-Medford and the runners up were from Sayville, North Babylon, and Huntington. Our annual YASD author visit and luncheon will be Thursday, October 16 at the 56th Fighter Group in Farmingdale. Our guest author is Melissa de la Cruz who is known for her series books, The Au Pairs, The Blue Bloods, and The Ashleys.

COMMITTEE REPORTS:
ARCHIVES: No report.

CONSTITUTION AND BY-LAWS: Susan Gottesman reported. Karen Baudouin and Susan Gottesman are planning to look at the constitution and by-laws by the end of the year.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA: Joanne Genovese reported. We have four ELSA nominees this year. They are all excellent candidates. We will announce our winner in October. Our nominees are as follows:
1. Marcie Litjens, Director of Children's Dept., Center Moriches Free Public Library
2. Lydia Moser, Principal Library Clerk, Smithtown Library-Commack Branch
3. Janet Herbst, Media Specialist, Babylon Junior- enior High School
4. Laura Dickerson, Assistant Director, Shelter Island Public Library
Letters are being sent out to the nominees, those who nominated and the directors of each candidate's library. Each nominee and our winner will be invited to the SCLA annual dinner. SCLA generously pays for the winner and a guest and each nominee to attend the dinner. It is truly an honor to be nominated and I want to thank SCLA for their generosity.

FALL DINNER: Neely McCahey reported. Neely is hard at work finishing up on all the little details for the Fall Dinner, which will be Friday, November 14, 2008, 6:30-10:30 p.m. at the Bellport Country Club. Invitations should be going out in approximately a week and a half. Ms. McCahey requested that SCLA give tickets for the Fall Dinner to all SCLA Divisions (10 tickets) to be used as raffle prizes at their annual dinners and also tickets for the following people: Jerry Nichols (guest speaker), ELSA nominees, the ELSA winner and his/her guest, Kevin Verbesey, and the Scholarship winner for a total of 18 tickets. Paula Bornstein proposed the motion and Rona Dressler seconded it.

It was realized later in the meeting that another ticket to the Fall Dinner would be needed for the Continuing Education Award winner. A total of 19 tickets will be needed. Karen Baudouin proposed the motion and Neely McCahey seconded it.

It was also suggested that the name be changed to "Annual Dinner Meeting" from fall Dinner. Celia Vollmer proposed the motion and Regina McEneaney seconded it.

It was also proposed that $3,500 be put towards the cost of the Annual Dinner Meeting to bring the ticket cost down to make it more affordable for people to attend. Brian Adams proposed the motion and Susan Ketcham seconded it.

It was proposed that the ticket prices be the following: $35 for members and $50 for non-members. Susan Ketcham proposed the motion and Susan Gottesman seconded it.

INTELLECTUAL FREEDOM: Kevin McCoy reported. Our next meeting will be on September 26 and we will be finalizing our plans for the 3rd Annual Freedom of Speech Contest and we will start discussing ideas for the Intellectual Freedom conference in the spring. Our committee is always looking for new members. Please spread the word!

The Freedom of Speech Essay brochures will go out in early October. A proposal was made by Kevin McCoy asking for no more than $500 for brochures and stamps for this program. Susan Gottesman seconded it.

LDA AWARD: No report.

LEGISLATIVE: Jackie Narkiewicz reported. Deb Cunningham sent the following email: The 22nd Suffolk County Legislative Breakfast is next Friday, 9/19 at 8:30 a.m. Our speaker is Louisa Thomas Hargrave. There are still a few spaces remaining, so if you want to register contact me at dcunning@suffolk.lib.ny.us. We have a response of approximately 85 attendees and several of the Legislators. We are making calls to firm up any who did not send the RSVP cards back yet. A special thank you to Karen and the Board for your support and quick action on the deposit check for the caterer. I will report on the event at the next SCLA Board meeting.

Karen Baudouin sent the following email to the SCLA Executive Board on August 22: The Suffolk County Legislative Breakfast (a joint venture of SCLA and LILRC) is September 19th at Harborfields Public Library. Our next SCLA Board Meeting is September 12th.

Deb Cunningham is Head of Adult Services at the host institution and our SCLA Legislative Chairperson. Deb has just been informed that the caterer wants a $500 deposit prior to when we next meet. She would like to go ahead and finalize the details. I would like to give our treasurer Michael Aloi the OK for SCLA to write a check to the caterer "Corinne's Concepts in Catering." The expenses for the Legislative Breakfast have always been covered by SCLA and LILRC and are always split 50/50. This will be no exception to our past practices regarding the breakfast. All expenses will be split in the end. I would like your approval.

Susan Sloan, Susan McManus, Jackie Narkiewicz, and Cynthia Guzzo all seconded the motion via email.

LIST-SERV:Kevin McCoy reported that we have 1,351 subscribers.

LONG ISLAND LIBRARY CONFERENCE: Debbie Antolini reported. The Long Island Library Conference is pleased to announce that Adriana Trigiani will be the 2009 Keynote Speaker. Her books are internationally popular. LUCIA, LUCIA was selected as 2004's best read in England by Richard and Judy, and the book was also named 8th in Britain on the 2004 Associated Press' list of "World's Best Sellers - Books." Her cross-cultural popularity is proven in the fact that her titles have been translated and published in over thirty foreign countries. Her new book will be out in the early part of 2009.

Our theme "Go Green @ Your Library" has sparked excitement throughout the library community with several offers for presentations by Library Directors and how they implement "Going Green."

The committee is currently working with various vendors who have expressed interest in donating items such as eco friendly tote bags, pads and folders for this years conference.

LONG RANGE PLANNING/PUBLIC RELATIONS: No report.

MEMBERSHIP: Regina McEneaney reported that we have 662 members.

NEWSLETTER: Jackie Narkiewicz reminded members that the next newsletter deadline is November 1. Please send all submissions to Jeri Cohen.

NOMINATING: Susan Sloan reported. Proposed slate for the 2009 Executive Board:
VP/President elect:
Brian Adams
Celia Vollmer

Secretary:
Jackie Narkiewicz

Member-at-Large:
Candy Reeder
Meghan Sala
Michelle Vagner

There are still 2 open slots. If anyone is interested or knows someone who is interested in running for Secretary or Member-at-Large please let me know by Friday, September 19.

I would like to make a motion to approve the current slate. Celia Vollmer proposed the motion and Neely McCahey seconded it.

SCHOLARSHIP: Jackie Narkiewicz reported. Angela Richards sent the following email: Three candidates applied for the SCLA Scholarship. All requirements arrived before the deadline of Sept. 1st. The Scholarship committee is now reviewing their applications. The recipient will be notified at the end of the month.

The deadline for the Support Staff Continuing Education Award is October 1st. I have received two completed applications. I'm so looking forward to our Mets game tomorrow. When we planned this event, I didn't know if we'd be contending or collapsing. I'm thrilled to report that as of today, we are a game and a half ahead of the Phillies. I'm going to keep believing!

STATISTICAL SURVEY: Jackie Narkiewicz reported. Renee Capitanio sent the following email: We are polishing the survey questionnaire and hope to have it out to the libraries by the end of September with responses due the end of October. It is our fondest wish to have the 2008 survey completed by the end of the year.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE: No report.

LIAISONS:
CLASC: Jackie Narkiewicz reported. Linda Overton sent the following email: CLASC, Inc. held its annual dinner and meeting at the Three Village Inn in Stony Brook on April 30, 2008. The guest speaker was author and illustrator David Ezra Stein. During the business meeting Stephanie Jager and Charlene Muhr received CLASC pins in honor of their dedicated service to the organization and to the profession of children's librarianship. New board members were announced and outgoing board members received thanks for their service. Outgoing board members were Lisa Kropp, Jackie Narkiewicz and Jen Marin. Current board members are: Linda Overton, President; Kristen Todd, Vice-President; Lisa Herskowitz, Recording Secretary; Andrea Pavlik; Corresponding Secretary; Debbie Bush, Historian/Public Relations; Jen Cattrano, Library Practices; Ann Burke, Newletter; and Lisa Kropp, Past President.

The CLASC Executive Board has met monthly since April (except for the month of July). The focus of our meetings has been our upcoming Fall Literature Conference, which will be held on Friday, October 24th at the Sheraton Long Island. The featured speakers that day are the award-winning author Avi and author/lecturer Rob Reid, whose expertise is children's programming and storytelling. Registrations are coming in at a fine rate and we anticipate a successful conference and a wonderful day focused around children's literature.

We are also in the midst of planning our fall general membership meeting, which will be held one evening in November. That meeting will include a business meeting, a light supper and a guest speaker.

EASTERN SUFFOLK BOCES: No report.

LILRC: Virginia Antonucci-Gibbons reported that LILRC is still looking for new office space. There are numerous workshops coming up in the fall and winter. Please check the LILRC website for more details.

LITERACY SUFFOLK: No report.

NCLA: Rona Dressler will email.

PLDA: Laurie Pastore reported. PLDA will be speaking to Civil Service about offering an alternative testing date for the Librarian 1 exam, which conflicts with NYLA. Karen Baudouin shared with the group that there will be an alternate date that will be announced shortly.

SCLS: Diane Eidelman reported. Please check out the new Suffolk e resources page because it is up and running.

SLA: No report.

MEMBERS AT LARGE:
No report.

OLD BUSINESS: Karen Baudouin updated us on the PLDA Golf Outing: We donated $500 to the Golf Outing and will have 1 tee sign, 2 table signs and a full page journal ad.

NEW BUSINESS:
Membership directories are out and we have extra copies if anyone needs one. NCLA is trying to obtain copies of libraries' contracts. Brian Adams suggested that SCLS setup a videoconferencing room to make meeting attendance easier for people.

The meeting was adjourned at 11:34 a.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Candace Reeder.

The next meeting will be Friday, October 17, 2008, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz