Minutes

Uncorrected and Unapproved
SCLA Minutes
Friday, October 17, 2008
SCLS Blue Room

IN ATTENDANCE:
Angela Richards, Neely McCahey, Jackie Narkiewicz, Marjorie Fusco, Jeri Cohen, Regina McEneaney, Debbie Antolini, Susan Ketcham, Stephen Ingram, Karen Baudouin, Chris Kretz, Joanne Genovese, Herb Biblo, Karen Baudouin, Susan Sloan, Michael Aloi, Brian Adams, Joanne Genovese, Rona Dressler, Laurie Pastore

CALL TO ORDER:
Susan Sloan called the meeting to order at 10:01 a.m. The September 2008 minutes were reviewed and corrected. Susan Sloan moved to accept the minutes as corrected. Regina McEneaney seconded he motion. None were opposed.

TREASURER'S REPORT:
Brian Adams proposed a motion to accept the treasurer's report. Rona Dressler seconded the motion. Bills to be paid in October 2008 were presented:

DASL	$308.00	3rd Quarter Allotment
CATS	$304.50	3rd Quarter Allotment
RASD	$318.50	3rd Quarter Allotment
SSD	$302.50	3rd Quarter Allotment
YASD	$313.50	3rd Quarter Allotment
Harborfields Public Library	$530.13	Balance due for Legislative Breakfast
Joanne Genovese	$346.46	ELSA Award expenses
Susan Sloan	$69.30	Postage for SCLA 2009 Ballot
Deborah Antolini	$1,000.00	Scholarship Award- Continuing Ed.
Kerry Anne Keegan	$2,000.00	Scholarship Award- Student

Brian Adams moved to pay the bills. Angela Richards seconded the motion. None were opposed.

PRESIDENT'S REPORT:
Karen Baudouin felt that the Legislative Breakfast was "stupendous" and very well received by everyone who attended. Kevin Verbesy from SCLS sent a letter thanking Karen and the SCLA Board for getting the word out about the Legislative Breakfast. The Mets game turned into a surprise double header that was a split decision. Karen attended the RASD dinner and it was a lot of fun and the speakers were terrific. Jackie Narkiewicz is to be commended on the terrific job she did on last month's minutes. We went through a lot of stuff at the meeting last month and Jackie made the minutes great!

DIVISION REPORTS:
DASL: Chris Kretz reported. Our new blog is now online at http://daslblog.wordpress.com The Oct. 3 workshop we co-sponsored with LILRC, Creating a Vision for Library Space Planning, was a success. It was held at Farmingdale State College with over 30 people from all types of libraries in attendance. We held our elections and the new DASL board to take office in 2009 is: President- Kristen Nyitray, Stony Brook University; VP/President Elect-Kami Convery, Dowling College; Treasurer-Christina Rivera, LILRC Recording; Secretary-Chris Kretz, Dowling College; Corresponding Secretary-Regina McEneaney, SCCC; Members at Large-Azadeh Mizradeh, Farmingdale State College; Virginia Antonucci-Gibbons-LILRC; Archivist- Marjorie Fusco, Dowling College. Chris suggested that a scholarship be offered to an academic librarian and there was much discussion about this among board members.

RASD: Brian Adams reported. Will email.

CATS: Susan Ketcham reported. The election ballot has gone out to all CATS members and is due back by Nov. 1st. In addition to some incumbent candidates who will more than likely be re-elected, we have two new people running for positions on the board, which is always welcome.

This past Tuesday was the last Cataloging roundtable for 2008 and the group is already clamoring for the 2009 meeting dates. According to Michael Aloi, our roundtable coordinator this year, the roundtable had 15 people in attendance, which is just the perfect size. This time they discussed books written by authors with pen names, how to treat the links in the 856 field in the county catalog, and how to catalog a video with different dates of publication and distribution. They also discuss problems people have uncovered and actually make corrections to the catalog on the spot, acting like a self-appointed quality control division. And while there are different attendees each time, we are getting a core group of routine attendees. One faithful participant even has a binder for notes from the roundtables!

Our Technical Services Open Forum is in two weeks, Thursday, October 30th @ Sachem Public Library. United States Ergonomics will be the guest speaker and we will follow the presentation with time for technical services Q & A and "Show & Tell."

No news on the cost of our annual meeting guest speaker fees but we are in the process of firming up the subject on which Stephen Abram will speak. The date is Wednesday, Dec.10th at the Brentwood Public Library.

Work continues on securing a guest speaker for our May 2009 conference program.

We held our raffle for the 2 annual dinner tickets at our last meeting. We have one winner who has accepted the ticket and I am waiting to hear back from our 2nd winner. Response so far has been very positive.

BTW, if anyone used the company Pro-Promotional Products last year to purchase conference giveaways, it is now known as HR Promotions. Harry Reed is the new owner, but Chuck is working for him part-time. The company is now located in Lindenhurst and the new phone number is 631-608-2736.

SSD: No report.

YASD: Stephen Ingram reported. YASD held its annual luncheon meeting on October 16 at the 56th Fighter Group Restaurant in Farmingdale. The guest speaker was Melissa de la Cruz, author of the Blue Bloods trilogy, The Ashley's series, and The Au Pairs series. She spoke about her writing process, how she got her start as a teen author, and upcoming novels. Thirty people attended the meeting and Hyperion publishing graciously provided a free copy of Ms. De la Cruz's latest novel to each attendee.

We also discussed job duties for YASD officers and reminded anyone interested in a board position to notify me by the end of this week. Our November 13 meeting will be held at Port Jefferson Free Library Teen Center and ballots for the executive board will be distributed then. Our topic for November will be teen volunteer opportunities and community service.

COMMITTEE REPORTS:
ARCHIVES: No report.

CIVIL SERVICE: Joanne Genovese would like to chair this committee. Peter Ward has graciously volunteered to mentor this committee.

CONSTITUTION AND BY-LAWS: Karen Baudouin is still working on going through the constitution and by-laws and she will keep us updated as to her progress.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: No report.

ELSA: Joanne Genovese reported. Our Committee met on September 11 and we have our 2008 winner. We had some very impressive candidates and it was a difficult decision for the committee, but we reached a consensus.

WINNER:
Laura Dickerson, Assistant Director, Shelter Island Public Library. Nominated by: Wendy Case (co-worker).

NOMINEES:
Marcie Litjens, Director of Children's Dept., Center Moriches Free Public Library. Nominated by: Kamelia Waskiewicz (library patron).
Lydia Moser, Principal Library Clerk, Smithtown Library-Commack Branch. Nominated by: Susan Mulligan (co-worker).
Janet Herbst, Media Specialist, Babylon Junior-Senior High School.Nominated by: Sheila Vaswani (co-worker).

Today I will be going to Shelter Island to surprise our winner. The library is planning a celebration reception. The plaque, gift check and certificates are ready for the November annual dinner. Letters have gone out to all nominees inviting them to the dinner as a guest of SCLA. I want to thank everyone for generously offering to cover the cost for the nominees.

FALL DINNER: Neely McCahey reported. Neely asked that money be set aside for the rest of the payment to the Bellport Country Club. Brian Adams proposed a motion to set aside $7,236 for this and Susan Ketcham seconded it. If all 150 seats are sold to the dinner, we should be receiving $4,561 back. There are lots of fabulous prizes to be raffled off that night.

INTELLECTUAL FREEDOM: Regina McEneaney reported that the Freedom of Religion contest is moving forward.

LDA AWARD: No report.

LEGISLATIVE: Jackie Narkiewicz reported. Deb Cunningham sent the following email: On September 19, 2008 (8:30-10:30 a.m.) the 22nd Suffolk County Legislative Breakfast was held at Harborfields Public Library. Our seating capacity was 120 and more than 120 signed up so that we had to run a wait list. 103 actually attended, in addition to 8 Legislators and/or their assistants. Sens. Marcellino and Flanagan were there, as well as Assem. Andrew Raia, Assem. Michael Fitzpatrick and Assem. Philip Boyle. Sens. Trunzo and LaValle sent their legislative assistants, as did Assem. Conte. Assem. Conte and Alessi had confirmed themselves but something came up the last minute. There was much conversation between legislators and other guests. Our speaker was Louisa Thomas Hargrave, co-founder of Hargrave Vineyards, and essentially, the LI Wine Industry. She connected her life, her family, her love of reading and her business endeavor with books and libraries. It seems the Hargraves were constant ILL users when they were developing the Vineyard. Each of the legislators present came up to the microphone to share some thoughts with us. Some were especially uplifting given that this was the beginning of Lehman and Merrill Lynch collapsing with AIG on the horizon. From the podium, we wanted to emphasize that we will all have to advocate especially hard this year, given extreme budget shortfalls. Our own Karen Baudouin gave a short and very sweet speech reminding us of the origins of our libraries. Herb Biblo of LILRC and Kevin Verbesey of SCLS also gave words of encouragement and reminded of our need for advocacy. We had a Vineyard theme in our decorations, using green and lavender, purple mums and carrying this onto our Suffolk flyers (thanks to James Olney!) The breakfast was professionally catered, with hot and cold items, and it was truly lovely and welcoming. Feedback was it 'was the best ever', 'delicious', etc. I faxed the receipts and financial information to Michael on Tuesday and will mail out same to LILRC asap for their half of the cost. Total cost for catering, servers, decorations, linens was $2,060.25 up a little from last year's approximately $1,700.00 total. SCLA and LILRC split this in half. Again, many, many thanks to James Olney of NPT/ENPT, Connie Litcher and photographer Christina Rivera of LILRC, and Lisa Jacobs, Director Riverhead Free Lib. for arranging Ms. Hargrave's appearance. I have a disc of photos from Christina that I will send to our scribes at 'Suffolk Libraries' with an article. Have a good weekend everyone.

LIST-SERV: No report.

LONG ISLAND LIBRARY CONFERENCE: Debbie Antolini reported. The Long Island Library Conference Committee is continuing with the plans for the 2009 Conference. The 2008 "accounting books" have been closed and the profit this year is significantly higher than last year. SCLA received $4,163.86 and NCLA received $4,164.86. Debbie Antolini has begun her responsibilities of this year's treasurer. Our theme "Go Green at Your Library" has sparked excitement throughout the library community with several offers for presentations by Library Directors about how they implemented "Going Green". We welcome anyone on library staff to offer ideas for, or help moderate, our continued "Lunch N' Learn" program. It is a great way to share ideas as well as network with colleagues. In our continuing efforts of "Going Green", this year's registration form will only be available to print online. A reminder postcard, with our website information, will be sent out. We will post information on list serves as well as direct emails. Our next meeting will be at the Middle Country Public Library on Wednesday, October 22.

LONG RANGE PLANNING/PUBLIC RELATIONS: No report.

MEMBERSHIP: Regina McEneaney reported that we have 679 members and renewals will be going out after Thanksgiving.

NEWSLETTER: Jeri Cohen reported that the next newsletter deadline is November 1.

NOMINATING: Susan Sloan reported that the ballots are in the mail and the deadline to send them back is November 10.

SCHOLARSHIP: Angela Richards reported. The 2008 Scholarship recipient is Kerry Anne Keegan, who is a library trainee at the Young Adult Center at the Port Jefferson Free Library and also a student/library aide, Technical Services, Health Science Library, Stony Brook University. Susan Gottesman nominated her. The 2008 Continuing Education Award for Library Support Staff recipient is Deborah Antolini, who is a Network and Systems Technician at the Middle Country Public Library and a Computer Technician at Smithtown Library. She was formerly a Computer Technician at Longwood Public Library.

STATISTICAL SURVEY: Stephen Ingram reported that libraries have been sending in information and the Statistical Survey committee has begun compiling it. Stephen also stated that committee members Renee Capitanio, Anthony??? (sorry Stephen- I forgot where I wrote it down) and himself would like to step down from this committee. Stephen suggested that perhaps the statistical survey should be compiled by SCLS in the future.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: Marjorie Fusco reported that letters will go out shortly to all library directors about what books are needed at the jails.

WEB PAGE: Stephen Ingram reported that the webpage is up to date and he would also like to step down from this committee.

LIAISONS:
CLASC: Linda Overton sent the following email: CLASC, Inc. is pleased to report an overwhelming response to registration for our Literature Conference coming up on Friday, Oct. 24. The conference has been fully registered for several weeks now and we have, unfortunately had to turn down many would be registrants.

We have scheduled a Fall General Membership meeting on Monday, November 17 at the Middle Country Public Library beginning at 6 pm. The schedule for the evening is a light dinner, membership meeting and a presentation by Gerry Nichols on how children's librarians can advance their careers. Our board continues to meet monthly. Our next meeting is scheduled for Tuesday, October 21 at 3 pm at the Northport Public Library.

EASTERN SUFFOLK BOCES: No report.

LILRC: Herb Biblo reported and wanted to thank SCLA again for its continued financial support of LILRC's conferences and that wonderful success of the Legislative Breakfast. There is a possibility that LILRC will be temporarily housed at SCLS until they find a permanent home. There are numerous workshops coming up in the fall and winter. Please check the LILRC website for more details.

LITERACY SUFFOLK: No report.

NCLA: Rona Dressler reported. President's report: The member Library Directors formed an ad hoc fundraising committee to help support New Yorkers for better Libraries PAC. Their first fundraising event was October 7 at the Stuart Thomas Manor in Farmingdale. Each division should plan at least 2 programs annually to provide income support for NCLA.

Media Division will be holding a media Purchasing Forum on Tuesday, October 21 at NLS. Participants will discuss and share their experiences with different vendors for audiobooks, DVD's and media supplies. Media is also working with the YA Division to co-sponsor the Annual brunch with representatives from Dancing Classrooms of the American Ballet Theater to talk about 2 recent movies, Mad Hot Ballroom and Take the Lead, show clips and have ballroom dancing students demonstrate their skills.

RASD will hold a program on the history of food at NLS on November 12. YA will host a joint program with Children's featuring a speaker from the Tourette's Syndrome association. Serving Teens with Disabilities presented by the teen specialist from the Plainview Jewish Community Center will be held on November 20.

Continuing Ed is presenting a program "Is Anybody Listening: the ten worst listening habits of most Americans" tentatively on December 5 at the Massapequa Bar Harbor, with a $10 fee for members and $20 for non-members.

Membership is at 956.

NCLA will be celebrating its 75th year in 2009. Art Friedman is chairing a core committee.

PLDA: Laurie Pastore reported that the annual golf outing was a huge success. Elections for the PLDA Executive Board have gone out and they are sponsoring a rally at NYLA on November 18.

SCLS: No report.

SLA: No report.

MEMBERS AT LARGE:
No report.

OLD BUSINESS:
None

NEW BUSINESS:
None

The meeting was adjourned at 11:33 a.m. Motion to adjourn meeting was presented by Neely McCahey and seconded by Angela Richards.

The next meeting will be Friday, December 19, 2008, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz