Minutes

Corrected and Approved
SCLA Minutes
Friday, February 13, 2009
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Michael Aloi, Debbie Antolini, Karen Baudouin, Herb Biblo, Paula Bornstein, Jeri Cohen, Rona Dressler, Diane Eidelman, Joanne Genovese, Jackie Narkiewicz, Janet O'Hare, Laurie Pastore, Angela Richards, Susan Sloan, Celia Vollmer, Michelle Vagner, Tracy Van Dyne, Marsha Greenspan, Jo-Ann Carhart, Megan Sala James, Beth Haney, Jennifer Fowler, Kris Schumacher, Ted Gutmann

CALL TO ORDER:
Brian Adams called the meeting to order at 9:59 a.m. The January 2009 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected Jo-Ann Carhart seconded the motion. None were opposed.

TREASURER'S REPORT:
Marsha Greenspan proposed motion to accept treasurer's report.  Rona Dressler seconded the motion.

Bills to be paid in February 2009 were presented:

Brian Adams	$12.17	Hospitality for SCLA Meeting 2/13/09
Deborah Cunningham	$75.60	Postage for Lobby Day Flyers
Michael Aloi	$9.85	Postage for mailing package to accountants
Marjorie Fusco	$23.10	Postage for mailing letters to Library Directors for donations to jails
Regina McEneaney	$53.99	Labels
JanWay Company	$1655.39	Tote Bags for LILC
Crest Hollow Country Club	$2500.00	Deposit for 2010 LILC

Angela Richards moved to pay the bills. Rona Dressler seconded the motion. None were opposed.

SCLA received a request from Barbara Moon of SCLS for a $500 donation for this summer's Battle of the Books.  Tracy Van Dyne proposed the motion and Brian Adams seconded it.  None were opposed.

LILRC asked for an increase from $500 to $750 for their Annual conference and also for an increase from $500 to $750 for their National Archives Week event. Brian Adams proposed the motion and Rona Dressler seconded it. None were opposed.

PRESIDENT'S REPORT:
Susan Sloan reported that SCLA had received the NCLA Statistical Survey and passed it around for the Board to review. Ms. Sloan asked that everyone keep his/her reports "short and sweet" to keep the meeting moving in a timely manner. She also stated that the meeting on March 20 would be a "Bring a Colleague" meeting.

DIVISION REPORTS:
DASL: Jackie Narkiewicz reported. Kristen J. Nyitray sent the following email: DASL is also meeting today at Stony Brook University, so I apologize for not being able to attend the SCLA meeting. We have received confirmation that our proposed program for this year's Long Island Library Conference has been approved. "The Librarian Documentarian: Innovative Ways for Libraries to Document and Celebrate Institutional History" will be held in the Hampton Gardens room from 2:25 - 3:30 p.m.

RASD: Jo-Ann Carhart reported. The Electronic Resources Committee has a new Chair. Lauren Gilbert from Cold Spring Harbor has volunteered to chair the Electronic Resources Committee, which was chaired for a long time by Gary Lutz. The committee will meet on 4/20/09 to reorganize and plan for the future.

The Health Concerns Committee has determined their topic for 2009. They will prepare a bibliography on Anxiety Disorders and have scheduled their annual workshop for October 21, 2009 at SCLS.

RASD has decided to leave its Historian position open. We are exploring the idea of digitizing our documents in future and will keep our minutes and newsletter on the web page for now. The L.I. History Committee will be meeting on March 5th, at 9:00 a.m., before a Local History Forum presented at SCLS. Their annual tour will be on May 21st at the Bayard Cutting Arboretum. Information is available on their web page at http://lihistoryrasd.wordpress.com/

The LI Reads Committee has posted all of its information on their web page at http://www.longislandreads.org/ The book is "Wait Till Next Year" by Doris Kearns Goodwin, who will be speaking at the Brentwood Library on Wednesday 5/6/09 at 1:00. Tickets will be reserved and distributed by SCLS and NLS as of 4/1/09.

The Media Committee met 1/16/09 at Patchogue and discussed many AV formats; BluRay, VHS, DVD, Playaways, MP3 CDs, SuffolkWave, Mobipocket, the Kindle, Wii, Nintendo and PlayStation. They will meet again in Cutchogue on 4/24/09.

Our Membership Chair, Robert Cognato has started distributing royal blue tote bags to all of the members who have joined RASD for 2009.

The former Multicultural/Multi Lingual Committee has changed its name and updated its mission statement. They are now MOSAIC (Multicultural Outreach Services and Information Committee). They will be presenting a program at the LILC, at the 2:25 p.m. slot, "Getting to Know You" with speaker, Loida Santos from the BiasHelp organization. Their next meeting will be on 3/10/09.

The OARS Committee will also be presenting a program at the LILC at the 8:00 a.m. slot, on Lifelong Learning for Seniors, given by Phil Metzger of Creative Learning in Retirement. They had a speaker from the Urban League talk about their Older Worker Program at their 2/11/09 meeting.

RASD will be co-presenting a program with NCLA's RASD at the LILC. It will be about gardening resources for the Long Island region. The speakers will be from NY Botanical Garden and from Suffolk's Cornell Cooperative Extension.

The Reader's Advisory Committee has completed their booklist on Great Reads by Great Readers Advisors, and will next work on Paranormal Fiction.

The dates for a possible Washington D.C. trip will have to be changed due to Yom Kippur. RASD would like to possibly co-sponsor a program, with another group, for library personnel that are in charge of art displays. We were hoping to get speakers on how to attract good art to the library and the pitfalls of mounting exhibits.

The next RASD Board Meeting will be on March 3rd at SCLS.

CATS: Ted Gutmann reported. We held our first CATS Board meeting on February 5, 2009 at SCLS. We took care of some housekeeping matters including setting dates for upcoming meetings and committee assignments.

Our first program for this year is part of our ongoing "Cataloging Roundtable" series. It will be held on February 24, 2009, 10:00 a.m., at SCLS. It is open to anyone with an interest in cataloging.

We received word that our proposed Long Island Library Conference program has been accepted. The program is titled "Looking Beyond the Clouds: Enhancing Library Services through Social Tagging" and will be presented by Emily Clasper of SCLS.

We are investigating the possibility of offering a hands-on training class sometime in the Spring. Topic to be determined.

We also discussed ideas for improving communications among board members and our membership. In addition to our website we will be implementing a "Google Groups" group and are looking into the possibility of an accompanying blog.

SSD: Marsha Greenspan reported.

YASD:Tracy Van Dyne reported: YASD program for LILC has been accepted - Jack Martin from NYPL-Outside the Box: YA Programming. Next YASD meeting is on March 12th from 10-11:30 at HHH - Guest Speaker is Blaine Atkins the Author Coordinator for ICON. Working on trying to get YA author, Cassandra Clare for the Annual Luncheon in October. YASD now has a Facebook page.

COMMITTEE REPORTS:
ARCHIVES: Janet O'Hare reported that Beth Haney from Rogers Memorial Library would be taking over the Archives Committee.

CIVIL SERVICE:Joanne Genovese reported. I am still working on the committee. So far we have Karen Baudouin, Celia Vollmer and myself. Initially, I want to keep the committee small until we have our goals better defined. Karen and I met with Peter Ward on Tuesday, February 10th. He is delighted to work with us, and we spoke about a SCLS seminar or seminars focused on the civil service process and regulations. He knows some people in the civil service department and is willing to ask them to do some workshops. We discussed a joint committee session, possibly in April. Peter also agreed to do a "Lunch and Learn" open forum on Civil Service at the library conference. He would like to hear people's questions about civil service so that we could better structure training.

COMMUNICATIONS: Michelle Vagner reported. The committee met to discuss website design templates. We will begin building the website pages, updating content, adding more graphics, etc. Please help us keep the online calendar current and accurate- each Division has a username and password to post their information. Contact Michelle Vagner if you need your username and password. SCLA is on Facebook, become a fan at http://www.facebook.com/pages/Suffolk-County-Library-Association/55775274496

COMMUNITY SERVICE: Please see New Business.

CONSTITUTION AND BY-LAWS: No report.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Karen Baudouin reported that she will be sending out an email survey shortly to members to see what kind of programs they would like to have offered to them.

ELSA: Joanne Genovese reported. I have checked with everyone on the 2008 committee and most will serve again in 2009. This year's committee is as follows:

Jennifer Fowler(Co-Chair) West Islip Public Library, Carolyn Agenjo West Islip Public Library, Michael Aloi Dowling College, Theresa Arroyo Hauppauge Public Library, Robert Cognato Deer Park Public Library, Camille Iuliucci Harborfields Public Library, Min Liu Long Island Library Resources Council.

Please join me in welcoming Jennifer Fowler to the committee. In transition we will co-chair the committee this year and then Jennifer will run the committee next year.

FALL DINNER: No report.

INTELLECTUAL FREEDOM: No report.

LDA AWARD: Paula Bornstein reported. Rona Dressler updated this year's LDA Award brochure, as requested by Ken Bellafiore, NCLA's Award chairperson, and myself. I had 2,000 copies of the brochure printed by Tobay Printers of Copiague for a fee of $363.00.

I am receiving the mailing labels today and will send out the brochures by early next week through the SCLS delivery system and the USPS.

LEGISLATIVE: Jackie Narkiewicz reported. Deborah Cunningham sent the following email:

We have an almost full bus to Albany for Lobby Day on 3/10. I'm e-mailing all to confirm and let the wait-list people know they are on the wait list. Then I'll send a list-serv message. We will have 'Stop the Cuts' buttons and signs for the Rally and hopefully we'll prevail. I just heard Sen. Schumer say that NY will be getting $21 billion from the Stimulus Package, so what's a measly $18 million? I'll report in person on the trip at the meeting in March.

LIST-SERV:No report.

LONG ISLAND LIBRARY CONFERENCE: Debbie Antolini reported. The Long Island Library Conference committee is pleased to announce that you can now go on their website to see the full range of programs available for this year's conference. Associations have been informed of their time slots and the committee had been working diligently in trying to fulfill slot requests.

We have been receiving vendor checks and have already begun to receive attendee registrations.  We would like to remind everyone that registration is only available online as we are keeping with our "Go Green" theme.

We have also been receiving requests from "non-Library", and "Book Club" people who have expressed interests in seeing Adriana Trigiani speak as they are fans of her books.

The committee will be having our next meeting at North Bellmore on Wednesday, February 18.

MEMBERSHIP: Jackie Narkiewicz reported. Regina McEneaney sent the following email: There are 743 members for 2008/09 and 413 have renewed for 2009. Division presidents- please look over your membership lists and encourage any 2008 members to renew. I will be sending the 2009 members their membership cards at the end of February. Reminders to the 2008 members that their memberships will be taken off the active list as of May 1st, will be going out at the beginning of March.

NEWSLETTER: ;Jeri Cohen reported. The upcoming newsletter will be the last printed one. We will be converting to online newsletters with the Summer 2009 issue.

NOMINATING: No report.

SCHOLARSHIP: Angela Richards reported. Celia Vollmer, former President of SSD Division of SCLA, has agreed to represent the interests of Support Staff in the selection of our Scholarship and Award recipients.

Other committee members include: Lisa Herskowitz, Children's; Lisa Jacobs, Administration; Jan Miller, Teen Services; Don Wilson, Academia

I have already received one request for a Scholarship application. I am always looking for "donors" of raffle prizes, so if anyone has any leads, please let me know.

STATISTICAL SURVEY: No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE: Michelle Vagner reported. She is currently in the process of revamping the SCLA website to make it more user friendly and easier to navigate.

LIAISONS:
CLASC: No report.

LILRC: Herb Biblo reported. LILRC is settling in nicely to their new home at SCLS. Herb encouraged everyone to stop in and say hello. There are numerous upcoming LILRC workshops. Please check the LILRC website for more details.

NCLA:Rona Dressler reported.

PLDA: Laurie Pastore reported.

SCLS: Diane Eidelman reported. There are lots of changes happening at SCLS because of the New York State budget crisis. As of April 1, the print shop will be closed and SCLS is looking for other ways to cut back on their yearly spending.

MEMBERS AT LARGE:
No report.

OLD BUSINESS:
None.

NEW BUSINESS:
Janet O'Hare will be chairing a new Community Service Committee that will be looking for volunteer opportunities for SCLA to participate in.

The meeting was adjourned at 11:32 a.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Angela Richards.

The next meeting will be Friday, March 20, 2009, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Jacqueline M. Narkiewicz