Minutes

Corrected and Approved
SCLA Minutes
Friday, March 20, 2009
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Michael Aloi, Debbie Antolini, Karen Baudouin, Paula Bornstein, Jeri Cohen, Deborah Cunningham, Rona Dressler, Diane Eidelman, Susan Gottesman, Kevin McCoy, Regina McEneaney, Jackie Narkiewicz, Janet O'Hare, Laurie Pastore, Angela Richards, Susan Sloan, Celia Vollmer, Megan Sala-James, Melissa Ridulfo, Michelle Vagner, Donna Brown, Erin McNally, Jo-Ann Carhart, Gus Isaksson, Jennifer Fowler, Bob Johnson, Ted Gutmann, Beth Haney, Stephen Spataro, Patty Bach, Sara Bedell, Angela Richards, Tracy Van Dyne, Marjorie Fusco, Amanda Harnos, Samantha Alberts

CALL TO ORDER:
Brian Adams called the meeting to order at 9:55 a.m. The February 2009 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Rona Dressler seconded the motion. None were opposed.

TREASURER'S REPORT:
Megan Sala-James proposed motion to accept treasurer's report. Jeri Cohen seconded the motion. None were opposed.

Bills to be paid in March 2009 were presented:

Paula Bornstein	$438.60	Printing/postage for LDA Award brochures
Deborah Cunningham	$624.11	Refreshments/supplies for Lobby Day 3/10/09
Brian Adams	$45.01	Hospitality for 3/20/09 SCLA Executive Board Meeting
Regina McEneaney	$100.83	Supplies/postage for member cards
Patchogue-Medford Library	$214.00	Postage for mailing SCLA Newsletter
SCLS	$425.00	Printing for SCLA Newsletter
JanWay Company	$46.18	Speaker/committee ribbons for LILC
Nassau Library System	$300.00	Reimbursement for purchasing folders for LILC bags
DRS Group	$210.00	Refund for Print Newsletter Advertising
MicroMarketing, LLC	$210.00	Refund for Print Newsletter Advertising

Regina McEneaney moved to pay the bills. Jo-Ann Carhart seconded the motion. None were opposed.

PRESIDENT'S REPORT:
Susan Sloan thanked all of the guests for coming to our meeting and explained a little about the process of how the meeting will run. Ms. Sloan asked that each committee head/division head explain what their initials stand for. She also asked that everyone keep his/her reports brief to keep the meeting running smoothly.

DIVISION REPORTS:
DASL: Virginia Antonucci-Gibbons reported. On Friday, April 17, DASL will be sponsoring the program "Bibliographic Instruction 2.0: Using New Technologies to Market Your Library's Resources and Services to Freshmen" at Suffolk County Community College, Ammerman Campus, Huntington Library in Selden, NY. The presenter is Fiona Grady, Assistant Instruction Librarian at Stony Brook University. Coffee at 9:30, program from 10-11:30.

The DASL logo and blog was re-designed in mid-March. New content on the site includes blogging from the ACRL Conference in Seattle by Kami Convery, photographs from our annual luncheon, and updated links to meeting/event information and additional resources.

RASD: Jo-Ann Carhart reported. The CARE Committee is going to discuss the possibility of creating a workshop that will cover ways for librarians to help their patrons with career information during these tough economic times.

Astoria Federal Bank has again this year contributed towards the publicity materials for LI Reads. Tickets for Doris Kearns Goodwin's May 6th appearance at Brentwood Library will become available on 4/1/09, by calling SCLS and NLS.

The RASD Board has decided to print our last copy of Ramblings and then to go virtual. We may send out postcards before the next edition after this one to advise members about the newsletter being electronic and also to collect more e-mail addresses.

RASD has paid the $50.00 deposit for our table at the LILC. We also discussed the handouts and giveaways that we will have at our table.

We are still interested in co-sponsoring a program for those who are responsible for mounting art displays in their libraries.

Our next meeting is at Deer Park on April 7th.

CATS:Ted Gutmann reported. The CATS Board met on March 13, 2009 at SCLS.

We held our first program of the year, part of our "Cataloging Roundtable" series. It was held on February 24, 2009, 10:00 a.m., at SCLS.

Following the lead of our parent organization, the CATS Board decided to forgo printing of our bi-annual newsletter. Instead, we will offer an electronic version which will be available from the CATS website.

We are planning to offer a hands-on Office 2007 program. The program will most likely take place in the Fall of 2009.

SSD: Celia Vollmer reported that there will be a Microsoft Excel Workshop on April 8 at Longwood Public Library. There will also be a Clerk Typist exam workshop on April 30 at West Islip Library with another session.

YASD:Tracy Van Dyne reported. BEST Awards (Teen Volunteers) applications are available on the YASD website. They are due to Brian Schwartz at Patchogue-Medford by April 6th.

The Fran Romer Workshop on April 23rd will be held at the Northport Public Library from 9-12. Registration is now open. Registration sheets can be found on the YASD webiste. Please have money into Stephanie Kyle at the Mastics Library by April 17th.

YASD is now co-sponsoring Battle of the Books with SCLS.

Going online with the YASD newsletter. Right now we are pricing companies.

COMMITTEE REPORTS:
ARCHIVES: Beth Haney reported that the Archives have been moved back to their proper place and the shredder has been found under some boxes and has been put to good use. Ms. Haney will send out an email shortly to remind people what items need to be archived.

CIVIL SERVICE: Jackie Narkiewicz reported. Joanne Genovese sent the following email: The committee members are Karen Baudouin, Celia Vollmer and myself. We had our first meeting on Thursday, March 12th. We agreed that we will have an e-mail set up so that we can solicit topics of interest from SCLA members. We will have a flyer at the Library Conference advertising the e-mail address. We look forward to working together with the PLDA Civil Service committee and I will be in touch with Peter Ward to set up a joint meeting.

Peter Ward, PLDA Civil Service Chair, and Tom Witt, NCLA Civil Service Co-Chair will be speaking at a Lunch and Learn session at the Long Island Library Conference. I believe that both have spoken with Debbie Antolini. I spoke with Tom on March 9th and he was hoping to see Peter on Lobby Day to set the format of the session. I will touch base with Peter when I return from vacation.

COMMUNICATIONS: Michelle Vagner reported. Will email.

COMMUNITY SERVICE: Janet O'Hare reported. The first meeting of the committee met at SCLS prior to the scheduled SCLA meeting. We discussed some of the possibilities of various agencies and ideas for future activities. Some of the ideas mentioned were, Habitat for Humanity, Dress for Success, LI Cares, Guide Dog Foundation, Breast Cancer Walks, tree planting, and knitting group projects. We decided that we want to be an active group participating in fundraising and/or hands-on activities. We also want to produce a list of volunteer opportunities in Suffolk County for distribution of member libraries. Committee members will explore and research the different agencies and report back at the next meeting. Janet will call Habitat to discuss their EcoPhones program. This is a program to collect old cell phones, inkjets cartridges, and laptops for recycling. All proceeds go to Habitat. (Brentwood has done a successful program by putting a collection container in their staff room.)

CONSTITUTION AND BY-LAWS: Susan Gottesman reported that she is still reviewing the by-laws and has made a few minor changes. There was some discussion about adding a by-law about voting via email.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS: Karen Baudouin reported that she sent out an email about what types of programs members would like to see offered. Ms. Baudouin also discussed a way that we can coordinate all of the meeting/training schedules, so there is minimal overlap.

ELSA: Jennifer Fowler reported that the ELSA brochure and poster have been redesigned. The new printer gave an estimate of $155 for 1000 brochures and the bill will be submitted by the next meeting. Mailing labels have been ordered. This year we will email the directors' list with ELSA publicity and to inform them to keep an eye out for the brochures and flyers in the system bag.

FALL DINNER: No report.

INTELLECTUAL FREEDOM:Kevin McCoy reported. The Freedom of Essay Contest essays were judged and winners will be announced this weekend. The winning essays will be place on the SCLA Intellectual Freedom web site and the first place winners in each age group will be invited to the Suffolk NYCLU awards luncheon. First place winners in each age group will also receive and I-Pod (supplied by the NYCLU). The second place winners will receive a $50 gift certificate to Borders; the third place winners will receive a $25 gift certificate to Blockbuster. All participants will receive a certificate of participatiom. I need a motion to approve the purchase of the gift certificates. The total cost will be $375.

The NYCLU awards luncheon will take place on April 25 @ Lombardi's by the sound. The other awardees are Marc Klein and Patrick Young. Marc, will receive the Grace Crawley Award for his life-long involvement and activism in issues of civil liberties and social justice. Patrick Young, Esq. will receive the Equality Award for his tireless work to protect the rights of immigrants. I will try and organize a library/education table again this year.

The 6th Annual Intellectual Freedom Conference will be in late May & early June. I have been in touch with the NCLA Intellectual Freedom committee and we are planning a joint conference. Details to follow.

The New Community Arts Centre is running a Civil Liberties film series. The 2nd installment is being held Sunday, March 22 @ 2pm. We are screening the film "Pray the Devil Back to Hell." After the film, Jacob Massaquoi, director of African Refuge, will speak and take questions. The program will end with a light reception of wine and hors d'oeuvres.

We are always looking for volunteers for our committee. If interested, please contact Kevin McCoy @ mccoykj@sunysuffolk.edu.

Mr. McCoy asked that SCLA give $375 for prizes for the Freedom of Religion contest. The money will be used for gift certificates to Blockbuster and Borders for the contest winners. Ted Gutmann proposed a motion and Brian Adams seconded it. None were opposed.

LDA AWARD: Paula Bornstein reported. The deadline for submission of nominee packets was March 13th. We received materials for two individuals; one from Suffolk County and one from Nassau County. Packets will be mailed to the three SCLA and three NCLA committee members for their review and selection.

LEGISLATIVE: Deborah Cunningham reported. A huge thank you to everyone for his/her hard work to make Library Legislation Day such a success. Between NCLA and SCLA, there were four full buses sent up to Albany!

LIST-SERV: Kevin McCoy reported that we currently have 1,402 subscribers. Regina McEneaney gave Mr. McCoy an updated list of email from the applications she received and this weekend will be spent adding/changing addresses and removing addresses that no longer work.

LONG ISLAND LIBRARY CONFERENCE:Debbie Antolini reported. The LILC committee is pleased to announce that they have been receiving attendee registrations as well as exhibitor registrations. We would like to remind everyone again that registration is only available online. The program information is now available online and the committee is now on finalizing the "Lunch n Learn" sessions that will be available to attendees during the lunch break. This is a great opportunity for attendees to network with others in their field in an informal informational forum.

These informal sessions are facilitated by volunteers throughout the Nassau and Suffolk libraries and we would like to thank them in advance for their time and effort.

Carolyn Voegler, Director from Floral Park Public Library will present with Matthew Bollerman, Director of Westhampton Free Library and Gregory Kropp, Partner A.R.Kropp Co. & Sons. Their theme is Go Green. They will be presenting information about relevant issues related to building projects, environmentally safe cleaning products and recycling library furniture.

Tom Witt. Assistant Library Director from Garden City Public Library and Peter Ward, Director from Lindenhurst Memorial Library will discuss Civil Service.

Barbara Moon from the Suffolk Cooperative Library System will talk about Teen programming in the library.

LILRC will present E-Metrics, a way of analyzing online data.

NY Power Authority will discuss different means of saving energy in and out of the library.

I would also like to remind the Associations that at $50 refundable check must be submitted ASAP in order to hold a table at the Conference.

Our next meeting is March 26 at Deer Park Public Library.

Jackie Narkiewicz proposed a motion to cut a $50 check for a table at the LILC that will be refunded after the conference. Jeri Cohen seconded the motion. None were opposed.

MEMBERSHIP: Regina McEneaney reported that we have 768 members and 522 have already renewed for 2009. Reminder applications will go out to the other 246 in about a week. There was some discussion about finding a new printer for applications and member cards and about putting applications on line.

NEWSLETTER: Jeri Cohen reported that our last printed newsletter has gone out. Our next edition will be online and we may publish every two months instead of every three. Hopefully, the next newsletter will be out before the LILC, but may be a shortened version. Ms. Cohen explained that we have two companies, Micromarketing and DRS that prepaid for an entire year's worth of advertising in our print edition and we need to reimburse them $210 each. Deborah Cunningham proposed a motion to return $210 to both companies. Brian Adams seconded the motion and none were opposed.

NOMINATING: Brian Adams reported that he is beginning his search for candidates. If you are interested in running, please let him know.

SCHOLARSHIP: Angela Richards reported that she addressed the SSD Roundtable on March 11 to spread the word about the Continuing Education Support Staff Award. Several attendees requested flyers and I explained the requirements for submitting an application. We also received $42 towards the scholarship as a result of a 50/50 raffle. Thanks SSD!

I am requesting that copies of the flyers be made available on our website and requests for applications could be sent to me via email.

We have received a donation from JanWay-a tote bag filled with goodies!

I have also sent out several letters requesting donations and am waiting for replies.

STATISTICAL SURVEY: Rona Dressler reported that she spoke to Mickey Cantwell about getting information from the state report. Ms. Dressler is looking for volunteers to help get the survey together. Please email her if you are interested. Initial letters will be going out in May to directors.

STUDENT OUTREACH:Brian Adams reported that Queens College is having an MLS orientation on August 25 at 5:00 p.m. and St. John's is having a colloquium on May 13/14. Anyone who would like to accompany Mr. Adams to these events should email him of his/her interest. Mr. Adams is looking for a contact person at C.W. Post.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: Marjorie Fusco reported that the email has gone out to directors explaining exactly what kinds of books are needed at the Yaphank and Riverhead jails. She also stated that GED books have been purchased for inmates.

WEB PAGE: Michelle Vagner reported that she is working diligently to update the webpage.

LIAISONS:
CLASC: Jackie Narkiewicz reported. Linda Overton sent the following email: CLASC is busy preparing for two upcoming events. Next week we are hosting a reception honoring Marie Orlando's career as Youth Services Coordinator at SCLS and her many years of service to our organization. The reception will be held at the Sachem Public Library on Wednesday, March 25 from 6:30 to 8:30 pm. There will be light refreshments and time to greet Marie. This event is open to anyone who has known Marie and is not just for CLASC membership. I encourage anyone who can to drop in and celebrate with us. Please share this information with colleagues.

Our annual dinner will be held at The Three Village Inn in Stony Brook on Thursday, April 23 from 6 to 9 pm. We will have a general membership meeting followed by a presentation by guest writer Kathleen V. Kudlinski. She is the author of many wonderful non-fiction books for young people. The fee for the evening is $39.00 for members of CLASC, Inc and $48.00 for non-members.

Our next Board meeting is scheduled for March 26 at 2 pm at Middle Country Public Library.

LILRC: Virginia Antonucci-Gibbons reported. There are numerous upcoming LILRC workshops. Please check the LILRC website for more details.

NCLA: Rona Dressler reported. Academic and Special Libraries will hold their Annual conference on April 24. Three speakers have been arranged.

Clerical Services is running a bus trip to New York Public Library on June 10.

RASD is holding a workshop on "Our Favorite Things", namely sources for finding information on March 25 at NLS.

YASD is holding their Annual Luncheon on June 11 from 12-3 with the senior editor of Simon & Schuster teen division as the speaker.

May 11 and 12 is Library Legislation Day in Washington DC.

There are 673 paid up members.

NCLA is sending a representative to the Career Fair at Malverne High School on April 8.

NLS will be cutting back on some of their large-scale outreach programs due to budget cuts.

The Duck game will probably be either September 18 or 25.

PLDA: Laurie Pastore reported. Directors are a little concerned about upcoming budget votes and trustee elections.

SCLS: Diane Eidelman reported. Thanks to SCLA for the great turnout at Library Legislation Day. The legislators were very impressed with the amount of people who attended.

SCLS is in the process of reorganizing. There are eight people retiring from SCLS and there will be a reception next Friday, March 27 at 3:00 p.m. for anyone who would like to attend and say goodbye.

MEMBERS AT LARGE:
Deborah Cunningham encouraged everyone to visit the NYLA website and send letters to their elected officials. Ms. Cunningham asked that anyone who went to Albany should follow-up with a thank you letter to whomever he/she visited.

OLD BUSINESS:
None.

NEW BUSINESS:
Susan Sloan suggested that we order paperclip holders as our SCLA giveaway at LILC. Ms. Sloan passed around a sample for the board to look at and asked that we order 1,000 at $1.70 each. Brian Adams proposed a motion and Megan Sala-James seconded it. None were opposed. There was some discussion about what we want to promote at the SCLA table and about what we want to put in our raffle baskets. Karen Baudouin graciously volunteered to put together a basket and she will let us know what she needs.

Michael Aloi got tenure!!!!!!

The meeting was adjourned at 11:34 a.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Tracy Van Dyne.

The next meeting will be Friday, April 17, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m. Don't forget-it will be a pizza meeting, so come hungry!

Respectfully submitted,

Jacqueline M. Narkiewicz