Minutes

Corrected and Approved
SCLA Minutes
Friday, March 19, 2010
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Samantha Alberts, Debbie Antolini, Rona Dressler, Diane Eidelman, Beth Gates, Joanne Genovese, Tom Gorman, Jay Janoski, Bob Johnson, Stephanie Kyle, Kevin McCoy, Regina McEneaney, Jackie Narkiewicz, Angela Richards, Christina Rivera, Judy Romano, Megan Sala-James, Brian Schwartz, Michelle Vagner, Tracy Van Dyne, Celia Vollmer

CALL TO ORDER:
Tracy Van Dyne called the meeting to order at 10:02 a.m. The February 2010 minutes were reviewed and corrected. Jackie Narkiewicz moved to accept the minutes as corrected. Angela Richards seconded the motion. None were opposed.

TREASURER'S REPORT:
Bills to be paid in March were presented:

125.00	Icon Science Fiction	#1321 Table Fee
65.00	SCLA	#1322 Reimbursement for Parking Fee
29.33	Marybeth Kozikewski	#1323 Newsletter Prizes
33.65	Susan Sloan	#1324 Hospitality Library Leg. Day Albany
494.32	Samantha Alberts	#1325 Hospitality Library Leg. Day Albany
25.00	NYS Tax Return	#1331 Taxes owed
2000.00	Accountant Taxes	#1327 Tax return
30.85	SFCU-	New Stamp Auto Deduct Replacement Bank Stamp
20.81	Brian Adams	#1328 Hospitality
750.00	LILRC	#1329 Archives month 2010 Annual Convention
1000.00	Lombardi's	#1330 Annual Dinner Deposit

A motion was made by Celia Vollmer to amend the January bills and table the February bills. Megan Sala-James seconded the motion. None were opposed.

Judy Romano moved to pay the March bills. Tom Gorman seconded the motion. None were opposed.

PRESIDENT'S REPORT:
President will make his report during the discussion of the Long Island Library Conference.

DIVISION REPORTS:
DASL:Regina McEneaney reported. DASL met on February 12 to finalize plans for our program at the 2010 LILC, which will feature Lisa Meléndez, Professor, Library Services, Suffolk County Community College. She will be presenting a talk titled "Shipwrecks, Bus Stops, and Chicken: Latino/a Stories of Immigration in Suffolk County" (9:30 a.m. in the Hamptons Garden Room).

DASL will be co-sponsoring with LILRC's Conservation/Preservation Committee a program on June 25 titled "Care and Preservation of Textiles." The guest speaker will be Deborah Trupin. Head Conservator, New York State Parks and Recreation (Peebles Island, NY). The time and location is TBD.

RASD:Jay Janoski reported.

History: Reported that they are working on a survey to find out what special resources are available at Suffolk County Libraries. They are planning a trip to the Suffolk County Police Museum.

Long Island Reads: Tickets for the author appearance will be requested via email. The Teddy Roosevelt Association donated materials to hand out as door prizes at the lecture.

Membership: Announced that RASD's facebook page is up and has 45 fans.

OARS: Discussed mail vs. physical delivery to home bound patrons.

Public Relations: The new P.R. Committee will have its first meeting on April 6 at SCLS where they will be developing their mission statement. They will be hosting a lunch and learn at the LILC focusing on marketing to the core adult reader.

The bus trip to Albany for the Empire State Book Festival is cancelled due to lack of registration.

Our next meeting will be on April 6 at SCLS.

CATS:Bob Johnson reported. On February 2, 2010 the CATS Executive Board held a meeting at SCLS. The Board discussed several items to be purchased for giveaways, as well as our main raffle package for the Long Island Library Conference.

On February 4, 2010, the CATS Technology Information Forum committee held a meeting at the West Islip Library. Demonstrations and discussions focused on "Gaming @ Your Library".

The month of March was quite busy for the CATS Board. We had our Technology Information Forum meeting on March 4, 2010. The meeting was held at the East Islip Public Library. Topics of discussion included, staff internet use policies, confidential data storage, and network filtering technologies. Our next scheduled TIF meeting is on April 1 at the East Hampton Public Library.

On March 15, 2010 the Executive Board held our monthly meeting at SCLS. The CATS Board discussed a new logo for the committee, and also approved our giveaways and raffle items for the Long Island Library Conference. Our next scheduled Board meeting will be on April 28 at the Port Jefferson Free Library.

Our Technical Services Forum held a meeting on March 16, 2010. The meeting was entitled "Recipe for Success: Inventory, Weeding, and Collection Development". The meeting was coordinated and facilitated by our very own Sue Ketcham of the Long Island University. Our wonderful guest speakers included: Sue, Melissa Hinton, and Edana Cichanowicz. While 37 people had previously signed up, there were more than 50 attentive individuals in attendance.

We are pleased to have Tom Cohn presenting a program during the "Lunch and Learn" session at the Long Island Library Conference. The program is entitled "LC Subject Headings I Have Known and Loved".

SSD:Judy Romano reported. The SSD roundtable at Brentwood Library was a success and had 74 attendees. Money raised in the 50/50 went to the SCLA scholarship fund. 

A logo is being created.

Judy Romano made a motion for $200 to be reimbursed to SSD for their Long Island Library Conference speaker. Megan Sala-James seconded the motion. None were opposed.

YASD:Brian Schwartz reported. YASD's recent author event had 25 attendees.

A program on Summer Reading Clubs had 30 librarians attend.

A program on Book Talking for Teens will be held at Northport Library on April 16.

Battle of the Books has 18 libraries participating this year.

COMMITTEE REPORTS:
ANNUAL DINNER:Stephanie Kyle reported. Possible locations for the annual dinner on the North and South shore have been contacted. The board discussed location and pricing and agreed that Lombardis on the Sound in Port Jefferson should be the first choice. The dinner will be held on November 19, 2010.

ARCHIVES:No report.

CIVIL SERVICE:Joanne Genovese reported. Not too much is going on with Civil Service currently.

COMMUNITY SERVICE:I was able to order 50 t-shirts from the Tee Shirt Guy in various sizes with the SCLA Community Services logo on them. The total cost is $400 (50 shirts x $7.50/each + $25 set up charge). We can also order larger sizes if need be.

We will charge $10/t-shirt to members who want them.

Jackie Narkiewicz proposed a motion for $400 for the t-shirt order. Angela Richards seconded the motion and the motion passed.

We would like to celebrate Earth Day and help clean up Edgewood Preserve in Deer Park on Saturday, April 24, 10:00 a.m.-12:00 p.m. The information will be sent out on the listserv.

There will be a LI Harvest food drive at the Long Island Library Conference this year. The LILC Committee has been working with LI Cares to make arrangements. An email will be sent out to all attendees asking them to bring in a non-perishable food donation.

Our committee will also be participating in the Sachem Relay for Life, June 5-6, 6:00 p.m.-6:00 a.m. at Sachem North High School in Ronkonkoma. We already have nine team members signed up to walk and many offers of donations and assistance to cheer us on that night. Our team name is the Librarians for Life.

We are also thinking of things to do in the future: charity walks in the fall, LI Cares at the Annual Dinner and perhaps Habitat for Humanity baskets again.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:No report.

ELSA:Beth Gates reported. Jennifer Fowler sent the following email. I am pleased to confirm this year's ELSA committee members are as follows:

Jennifer Fowler, Chair-West Islip Public Library
Joanne Genovese–Smithtown Special Library District
Vicki Lever–Babylon Public Library
Michael Aloi–Dowling College
Carolyn Agenjo–West Islip Public Library
Min Liu–LILRC
Theresa Arroyo-Hauppauge Public Library
Robert Cognato-Deer Park Public Library 

The 2010 brochure and flyer are ready to be printed. Last year's printing cost was $190.00 so I anticipate the cost to be comparable. I have requested the SCLA membership labels and will be meeting with the committee in April to coordinate the library packets. Letters will be sent to the Suffolk County Directors announcing the event. The 2010 ELSA kickoff will commence at the Long Island Library Conference on May 6th.

ICON:No report.

INTELLECTUAL FREEDOM:Kevin McCoy reported. The essays on intellectual freedom are currently being judged.

LDA AWARD:Brian Adams reported. Paula Bornstein sent the following email. Today (March 19) is the deadline for applications.

LEGISLATIVE:Samantha Alberts reported. The Lobby Day Bus this year traveled to Albany with 42 members and returned with 43. While many in the membership were disheartened by their visits with some representatives, many seemed to understand the importance of making this trip every year.

Some of the refreshments came from Whitney’s deli in Westhampton Beach. The deli was kind enough to give us a 10% discount. Special thanks to PLDA for the donation of beverages.

Total spent on refreshments was approximately $520.00.

Samantha Alberts made a motion to pay a parking fee of $65. Jay Janoski seconded the motion. None were opposed.

Special thanks to Connie Licher of LILRC for her hard work making the appointments with our representatives. And thank you for everyone who helped as well as Deb Cunningham from Harborfields Public Library, Stephen Burg from Hampton Bays Library, Teri Hatred from SCLS, Dave Jones from Westhampton Free Library and Susan Sloan from North Babylon Public Library.

Attached is a thank you from Kevin Verbesey, Director of the Suffolk Cooperative Library System for our lobbying efforts on behalf of SCLS. One of our legislative priorities, bill A6154-B better known as the cooperative bidding bill has passed the NY State Senate and is now pending in the NYS Assembly.

I would like to encourage all of the membership to send a note to your local Assembly representatives supporting the bill as soon as possible.

LIST-SERV:Kevin McCoy reported. There are currently 1,274 members on the list-serv.

LONG ISLAND LIBRARY CONFERENCE:Debbie Antolini reported. The 2010 Long Island Library Conference is approaching rapidly.

We have the complete program list including a description of each program on our website.  We have also created a "Program at a Glance" flyer that has all programs with their timeslot and room assignment, but without descriptions of the programs that can be downloaded and/or printed for easy viewing.

We have sent out a reminder e-mail to the Nassau and Suffolk listservs reminding everyone of the upcoming conference with a link to the registration form for all attendees to fill-in, print and mail to their respective counties with payment. We have also sent this information to a Queens Library representative to distribute to all Queens' staff.

We have received several vendor applications as well as journal ads. As of our last meeting, we had four more vendors when compared to last year at the same time frame.If anyone has a vendor that they deal with in their library that has not been represented at the library conference, please let us know so we can invite them to our conference.

We are beginning to get attendee registrations as well.

Letters have gone out to the Associations and Divisions to reserve their tables. These tables are free, but we remind all association members sitting at Association or Division tables that they are required to be paid registered attendees.

We have four programs scheduled for the Lunch and Learn. 

We are looking into the idea of having a food drive. We will have scholarship information at our Career and Information table.

Our next meeting will be held at the Baldwin Library at the end of March.

The 2010 conference is starting to come together nicely and we look forward to seeing everyone on May 6, 2010 at the Crest Hollow Country Club. 

The board discussed creating a basket for the table raffle. It was agreed to go with the "Recipe for Success" theme and create a kitchen basket. Tracy Van Dyne will purchase a cooking pot and design the basket, and board members will bring items to the April meeting to fill the pot (keeping with the eggplant purple color scheme if possible).

The board agreed on clear drinking glasses with the SCLA logo for the LILC table giveaways. It was agreed that each attendee should receive a ticket that will be good for one glass.

MEMBERSHIP:Regina McEneaney reported. There are currently 769 active members and 514 renewals for 2010. Brian Adams added that the promotional posters are ready and he would like one in every library.

NEWSLETTER:No report.

NOMINATING:No report.

SCHOLARSHIP:Angela Richards reported.  The 2010 Scholarship committee is pleased to welcome Kerry Anne Keegan to the selection process. Kerry is Head of Access Services at the Health Sciences Library at Stony Brook University. Her responsibilities include management of security, facilities, circulation, interlibrary loan and document delivery. 

Kerry joins:
Lisa Herskowitz
Youth Services Librarian
Northport Library

Lisa Jacobs
Director
Riverhead Library

Jan Miller
Young Adult Librarian
Longwood Library

and

Celia Vollmer
Head of Circulation
Brentwood Public Library

I am also pleased to announced the Overdrive has donated two MP3 players for the raffle. Midwesttapes is sending a $100 gift certificate and Book Revue will donate a gift card.

STATISTICAL SURVEY:Rona Dressler reported. The 2009 Statistical Survey is complete. The new questionnaire for 2010 will be sent out in May. The board discussed the possibility of conducting the survey biyearly.

STUDENT OUTREACH: No report.

SUFFOLK COUNTY JAILS LIBRARY SERVICE: No report.

WEB PAGE:Michelle Vagner reported. The website is up-to-date.

LIAISONS:
CLASC:No report.

LILRC:Christina Rivera reported. Bethpage Public Library has been added to the Long Island Memories database.

LILRC is coordinating meetings with Tim Bishop and other local members of Congress.

LILRC has received a grant of 2 Kindles, which it will be loaning to public libraries. The Kindles may be borrowed for 21 days.

NCLA: Rona Dressler reported. NCLA met on March 12. They are looking at chartering a fishing trip in either July or August. 

Academic and Special Libraries will hold their Annual Conference at Nassau Community College on May 14.

Children's Services renewed their licensing to RIF and they found matching funds so they will not have to pay.

Media Services is holding their Annual Roundtable on March 23 at NLS. The discussion will be on DVDs and mp3 players. They are also discussing purchasing tickets for Book Expo America in NYC in May.

Programming and PR will sponsor a hands-on workshop on Adobe Photoshop in April.

RASD will hold a genealogy workshop on April 14. They are planning their Annual breakfast in September and in October a workshop on Health Websites. In June, they will begin charging for attendance at programs.

YASD will sponsor a field trip to Literary Upper East Side of New York. On June 10, they will have their Annual Luncheon at the Wantagh Inn.

Computers and Technology will have a representative from Wyse Technologies at their April meeting.

Continuing Ed will hold two workshops with Jerry Nichols as the guest speaker on challenges to personnel.

Intellectual freedom is looking at putting together a shopping night at Barnes and Noble as a fundraiser. The essay, "What"s Your Favorite Book", contest runs through April 25. The reception will be held at Barnes and Noble on April 29. They will also be sending out a short survey on censorship practices in libraries.

On September 14, Nassau will hold their Legislative Breakfast.

Membership has 690 members. Trustees and student membership has increased significantly.

Professional Issues will hold a Spring Retirement workshop with Arthur Green as the speaker. On April 23 the second part will be presented on Social Security and Retirement at the Manhasset Library.

Technical Services is holding a Book Repair workshop on May 26.

Arthur Friedman asked people to vote for NY candidates for ALA positions, especially for President and Treasurer. On April 12, Nassau Community College will be holding a NYLA sponsored program for people who want to work in libraries.

Nassau BOCES recommended a site teachingbooks.net to assist librarians in finding books for children.

PLDA:No report.

SCLS:Diane Eidelman reported. State funding is still questionable. Thank you to all who participated in Lobby Day.

SCLS is in the planning stages upgrading the training room. Construction on this and the parking lot will begin this summer. Samantha Alberts added that SCLS is offering two sessions of Webinar 101 on March 22 and March 29.

MEMBERS AT LARGE:
Megan Sala-James reported. The bus trip to Albany for the first annual Empire State Book Festival was cancelled due to lack of registration.

A fall bus trip to Boston is in the works.

Tom Gorman reported that he reviewed the bills with Celia Vollmer and everything is correct.

Tom Gorman added that he attended the SSD Roundtable and found it very helpful.

OLD BUSINESS:
Brian Adams suggested SCLA join NYLA and has requested a discount.

NEW BUSINESS:
None.

The meeting was adjourned at 11:29 a.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Judy Romano.

The next meeting will be Friday, April 16, at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates