Minutes

Corrected and Approved
SCLA Minutes
Friday, April 16, 2010
SCLS Blue Room

IN ATTENDANCE:
Brian Adams, Samantha Alberts, Debbie Antolini, Karen Baudouin, Herb Biblo, Paula Bornstein, Rona Dressler, Diane Eidelman, Jennifer Fowler, Beth Gates, Krystal Grote, Tom Gorman, Teresa Hatred, Alana Jagnanan, Regina McEneaney, Tracy Musial, Jackie Narkiewicz, Catherine Nashak, Kristen Nyitray, Laurie Pastore, Ginger Pfeifer, Angela Richards, Megan Sala-James, Susan Sloan, Michelle Vagner, Tracy Van Dyne, Celia Vollmer

CALL TO ORDER:
Tracy Van Dyne called the meeting to order at 10:05 a.m. The March 2010 minutes were reviewed and corrected. Brian Adams moved to accept the minutes as corrected. Angela Richards seconded the motion. None were opposed.

TREASURER'S REPORT:
Bills to be paid in April were presented:

Discount Mugs.Com	1293.08	LILC Give Away #1333
Postage	35.85	Tax Returns #1334
Tracy Van Dyne	29.81	Hospitality #1335
Tee Shirt Guy	400.00	Community Service #1336
Brian Adams	44.40	Hospitality #1337
Paula Bornstein	88.00	LDA Brochures &Pos. #1338
Tracy Van Dyne	43.44	SCLA LILC Table #1339

Brian Adams moved to pay the bills. Samantha Alberts seconded the motion. None were opposed. The motion was carried.

PRESIDENT'S REPORT:
Brian Adams welcomed guests to the "bring a colleague" meeting. He hoped opening the meeting to visitors would inspire others to join SCLA in the future. Brian Adams also thanked everyone who brought something for the SCLA stock pot giveaway and, for those who haven't yet, reminded them to please send them to Tracy Van Dyne at Connetquot Library.

DIVISION REPORTS:
DASL:DASL met on April 9 to finalize plans for the 2010 Long Island Library Conference. We also began preliminary discussions regarding a fall program, our annual luncheon in December, and nominations for the DASL executive board.

DASL will be co-sponsoring with LILRC's Conservation/Preservation Committee a program on June 25 titled "Care and Preservation of Textiles." The guest speaker will be Deborah Trupin. Head Conservator, New York State Parks and Recreation (Peebles Island, NY). The location and time have been confirmed; it will be held at Bethpage State Park (Tillinghast Room) from 9:30 a.m. to 1 p.m. Registration information is available at: http://lilrc.org/calendars/eventdetail.php?eventID=761&referrer=ce

RASD:No report.

CATS:Beth Gates reported. Robert Johnson sent the following email. On April 1, 2010, the CATS Technology Information Forum committee held a meeting at the East Hampton Public Library. Demonstrations and discussions focused on "Staff Intranet Sites". Approximately 30 people attended the meeting.
On April 6, 2010 the Technical Services Forum held a meeting at the Sachem Public Library. The meeting was a great opportunity to discuss the day-to-day operations of Technical Services staff members. We were pleased to have Tom Cohn as the facilitator of the meeting.
The CATS Executive Board will meet on April 27, 2010 at the Port Jefferson Free Library.

SSD:No report.

YASD:Beth Gates reported. Brian Schwartz sent the following email. I was unable to be here today because I am at the 6th Annual Fran Romer memorial Booktalk held at Northport Library. We will be discussing ways to booktalk some new books that teens otherwise would not read. I am excited about the Long Island library conference and YASD plans to have a variety of raffles and giveaways, and look forward to seeing you all there.

COMMITTEE REPORTS:
ANNUAL DINNER:Brian Adams reported. The annual dinner is scheduled for Friday, November 19 at Lombardi's on the Sound.

ARCHIVES:Beth Gates reported. The archives are up to date. Please give Beth Gates any items that should be added to the archives.

CIVIL SERVICE:No report.

COMMUNITY SERVICE:Jackie Narkiewicz reported. I picked up the SCLA t-shirts last week and they are quite lovely! I got 50 shirts in sizes Small to Extra Large. They are $10 each and the checks should be made out to SCLA. 
We have our first event planned for 2010–A cleanup at Edgewood Preserve in Deer Park on Saturday, April 24, 2010 from 10:00 a.m.-2:00 p.m. You don't need to sign up, just show up that day to help. I know of several librarians who are attending.
We are also signed up for the American Cancer Society Relay for Life on June 5-6, 2010 at Sachem North High School. We currently have six people signed up to walk and can use more! If you do not wish to walk, will you please consider donating to this worthy cause?

Megan Sala-James proposed a motion for SCLA to cover the cost of one t-shirt ($10) to give to the logo designer. Angela Richards seconded the motion. None were opposed. The motion passed.

CONTINUING EDUCATION/PROFESSIONAL CONCERNS:No report.

ELSA:Jennifer Fowler reported. 100 posters and 1,000 brochures have been printed by Suffolk Printing at a cost of $155.00. The bill will be submitted at the next meeting. An ELSA Committee meeting will be held on Tuesday, April 27 at 10:00 a.m. to compile the packets to be sent to each library. An email to the directors list will be sent in the last week of April to inform them to keep an eye out for the brochures and flyers in the System bag. The official kickoff of ELSA season will be at the Long Island Library Conference. Nomination forms will be available at the SCLA table as well as on the SCLA website. All nominations must be received by June 1, 2010. I encourage everyone to consider nominating a colleague who has proven outstanding public services by demonstrating team spirit and exemplary job performance while promoting good will among patrons and staff.

ICON:Sara Fade sent the following email.
Objective: To promote Suffolk County library services to the attendees at the ICON convention held at SUNY Stony Brook from March 26-28.

ICON 29 is the northeast's largest science fiction, fact and fantasy convention. SCLA had a very successful fan table in the Dealer's Room for the duration of the convention to promote library services in Suffolk County. The largest draw to our table was our raffle basket filled with various Pocky, anime and manga titles. The table had 2-3 volunteers manning the table for each 3 hour shift during Dealer Room hours. On Sunday, we picked a raffle winner, Roxanne Rahguzar, who is a teen patron from Commack Public Library.

Each raffle slip for the basket asked each person to list their favorite series, favorite author, what library they belong to and if they use their library services. 292 people entered the raffle and 244 of those people used their library, barring those who did not fill out anything except for their name and contact information. The libraries that had the most patrons fill out a raffle slip were: Comsewogue, Emma S. Clark, Longwood, Mastic-Moriches-Shirley, Middle Country, Sachem and Smithtown.

Favorite Series were: Anita Blake, Vampire Hunter, the manga Bleach, Buffy the Vampire Slayer, Chronicles of Narnia, the manga Death Note, Fullmetal Alchemist, and Fruits Basket, Harry Potter, Lord of the Rings, Naruto, One Piece, Pokemon, and Twilight.

Favorite Authors included: Anne Rice, Brent Weeks, C.S. Lewis, Douglas Adams, Dr. Seuss, manga author Eichiro Oda, Holly Black, James Patterson, J.K. Rowling, J.R.R. Tolkien, Laurell K. Hamilton, manga author Masashi Kishimoto, Stephen King, and Terry Pratchett.

Suggestions for ICON 30 would be to have 2 tables instead of 1 to include more space for various flyers from libraries, and giveaways (for example, extra comics from Free Comic Book Day 2009). Nola Thacker suggested that we create a third display board to include the pictures we took at ICON 29 to display at ICON 30 which I think would be a great draw to our table. I would have another raffle basket for those who are not interested in manga or anime since there were many people who stopped by our table but did not fill out a raffle due to the fact that they had no interest in that particular genre.

Issues that I think should be discussed for the ICON committee in the future would be how to get giveaway items for ICON 30; should there be a limit to how many $25 badges can be bought by volunteers; possibility of doing a panel during the convention and scheduling issues.

INTELLECTUAL FREEDOM:No report.

LDA AWARD:Paula Bornstein reported. Applications and information packets for two nominees were sent to Ken Bellafiore, NCLA chairperson. One nominee is from Nassau County and one is from Suffolk County. I received three packets from Ken; I send them out to the SCLA committee members. The committee members are: Brian Adams from Longwood Public Library; Jackie Narkiewicz from Copiague Memorial Public Library; and Fred Strum from Lindenhurst Memorial Library. Ballots are required to be returned to Ken Bellafiore by Friday, April 16, 2010.

LEGISLATIVE:Samantha Alberts reported. Save the date for the Legislative Breakfast, for Suffolk Friday September 17 and for Nassau Friday September 24.

LIST-SERV:No report.

LONG ISLAND LIBRARY CONFERENCE:Debbie Antolini reported. The 2010 Long Island Library Conference is almost here, less than three weeks to go.
The registration form is available on our website for printing. The registration deadline has been extended until Wednesday, April 28th. Registrations will be accepted at the door at the 'on-site rate'. Registration is very low. Last year at this time we had 681 registrations, this year we have only 371. Please remember that all Associations and Divisions tables are free, but we remind all association members sitting at Association or Division tables that they are required to be paid registered attendees. We currently have 17 tables held for the Associations and Divisions. We are still waiting to hear from a few groups.
The complete program list including a description of each program is available on our website as well as the handy "Program at a Glance" flyer that has all programs with their timeslot and room assignment.
The "Lunch & Learn" sessions have been set–this year we have four scheduled.
We will be hosting a food drive at the conference. Our goal is 3,000 pounds of food. You can also donate virtually.
As of our last meeting, which was held yesterday, we currently have a total of 79 tables sold, which is ten more than we had as the same time frame last year. If anyone knows of a vendor that should be at our conference, please let me know so we can get the information to them as soon as possible.
We look forward to seeing everyone on Thursday, May 6, 2010 at the Crest Hollow Country Club. The conference starts at 8:30am.
The 2011 conference will be held on Thursday, May 5, 2011–we are in the process of securing committee members for next year's conference.

MEMBERSHIP:Regina McEneaney reported. There are 747 active members. 579 have renewed from 2010 already. The reminders went out in March so please check the division board members to make sure they have renewed. All 2009 members will be taken off the active list as of May 1.
Last month we spoke about long standing memberships. My information can only say when they joined. There are 194 members who have renewed in 2010 that joined pre-1998. If I can get membership directories for the past years, I can try to narrow the numbers down. Also, I cannot tell if the 194 members have been members consistently.

NEWSLETTER:No report.

NOMINATING:No report.

SCHOLARSHIP:Angela Richards reported. The raffle tickets will be printed and she will be scouting out more vendor donations during the Long Island Library Conference.

STATISTICAL SURVEY:Rona Dressler reported. Questionnaires will be mailed out to libraries after the Long Island Library Conference. The board discussed the possibility of doing statistical surveys biyearly, but the majority of the board agreed it was helpful to both directors and staff to have a yearly survey.

STUDENT OUTREACH:Brian Adams reported. Nothing is planned until the end of August, 2010.

SUFFOLK COUNTY JAILS LIBRARY SERVICE:No report.

WEB PAGE:Michelle Vagner reported. The website is up to date. Please forward any webpage content to Michelle Vagner.

LIAISONS:
CLASC:No report.

LILRC:Herb Biblo reported. LILRC visited the Congressional offices in Albany during National Library week and visited with 4 Congressmen. This is the second year of the trip and they plan to continue the tradition.
3 speakers are booked for Archives Week.
Upcoming continuing education programs are available at the LILRC website: www.lilrc.org/

NCLA: Rona Dressler reported. NCLA met on April 9. NCLA will be raffling off tickets to Book Expo for $1 a ticket.
Academic and Special Libraries will hold their Annual Conference on International Librarianship on May 14 at Nassau Community College from 9-2:30.
On April 14, Clerical Services held their Roundtable on "Getting to Know You."
Media Services is sponsoring a trip to the NY Historical Museum date tba. They are also selling discount tickets to Book Expo.
Programming and PR held a workshop on Learning the Basics of Adobe Photoshop at Bellmore Library on April 16. On June 13 there will be a workshop on MS Access at NLS.
RASD held a workshop on Family Tree on April 14. On June 23, there will be a sminar on Art Collections at Hewlett-Woodmere. They also have a Facebook and Flickr account.
Civil Service announced that NY State Civil Announcements are now being sent out via NYLINE.
On June 17, Continuing Ed will have a workshop on Personal Organization.
The Directory is ready for publication, in time for the LILC.
Intellectual Freedom will hold the Essay Reception on April 29, at Barnes and Noble in Carle Place. In September, they will be sending out a survey on censorship in libraries.
The Nassau Legislative Breakfast will be held at NLS on September 24. There was discussion about sending buses to Washington for National Library Day on June 29.
There are currently 766 members.
Personnel and Professional Concerns will hold their next retirement seminar on April 23 on Social Security at Manhasset Library.
The Directors are planning an excursion to Darien, CT on May 14 for a library tour.
Sarah Kelly Johns will be the speaker for the BOCES School Librarian of the Year Award dinner.
Farmingdale is putting in a new entrance by the parking lot.

PLDA:Laurie Pastore reported. The annual golf outing and New Yorkers for Better Libraries fundraiser is planned for Thursday, September 23.

All April library votes were successful.

SCLS:Diane Eidelman reported. The 2010 Long Island Reads was a huge success. There were two author events: one in Nassau County and one is Suffolk County, with a total of 220 attendees.
SCLS has a new online calendar: go.suffolkweb.org/calendar

MEMBERS AT LARGE:
Samantha Alberts reminded everyone of the Legislative Breakfast, to be held at SCLS on September 17 at 8:30 a.m.

Tom Gorman reported that he went over the bills and everything is in order.

Megan Sala-James reported that she went to the first annual Empire Book Festival. A bus trip had been planned but was cancelled due to low signups. Megan Sala-James reported that the festival was mostly geared towards writers but did have some librarian-themed programs. There were not many options for food, which would be an issue if we took a bus trip to the festival.
The next scheduled bus trip is to Boston on October 8-10, 2010. The trip will include tours of The Kennedy Library, the Athenaeum Library, and the Maparium in Plymouth.

OLD BUSINESS:
None.

NEW BUSINESS:
Celia Vollmer reported that the Committee Handbook needs to be updated. Brian Adams will review the Handbook and make revisions.

Celia Vollmer also reported that Committee Chairs often have to pay certain bills out of pocket before they are reimbursed by SCLA, and some of these bills are substantial sums. She would like to explore other ways of paying bills without relying on Chair's personal money.

Celia Vollmer added that all gratuities should be paid by check, never cash.

The meeting was adjourned at 11:43 a.m. Motion to adjourn meeting was presented by Brian Adams and seconded by Angela Richards.

The next meeting will be Friday, June 18, 2010 at SCLS. Refreshments at 9:30 a.m., meeting 10:00 a.m.

Respectfully submitted,

Beth Gates